Construction Project Adminstrator

Perimeter Solutions Group•Jurupa Valley, CA

1d•Onsite

About The Position

We are seeking a detail-oriented Construction Project Administrator to support projects from contract award through closeout. This role is critical in ensuring accurate project setup, billing alignment, and compliance with contract requirements. You’ll work closely with Project Managers, Sales, and Billing teams to keep projects running smoothly and on track.

Requirements

Experience in project administration, construction administration, or project coordination
Strong understanding of contracts, billing, and project financials
Experience with accounting or ERP systems (construction industry a plus)
High attention to detail and strong organizational skills
Ability to manage multiple projects and deadlines
Strong communication and coordination skills

Responsibilities

Review contracts to understand scope, billing terms, and compliance requirements
Identify key provisions that impact project execution and billing
Set up projects in accounting systems, including budgets, cost codes, and Schedule of Values (SOV)
Ensure all project data aligns with contract terms and internal controls
Collect and track insurance documents (COIs, endorsements, etc.)
Ensure all compliance requirements are met before project start
Maintain organized, audit-ready documentation
Maintain and update project budgets, including approved change orders
Monitor job costs and help identify discrepancies
Support Project Managers with financial accuracy and reporting
Ensure billing aligns with contract terms, SOV, and approved change orders
Track and manage change order documentation and approvals
Coordinate with internal teams and clients to keep financials up to date
Provide accurate information to Billing for invoicing
Manage the closeout process to ensure all requirements are completed
Compile and track closeout documents, including: Final waivers and releases, As-built drawings (if applicable), Warranty documentation, Final financial reconciliations
Ensure all billing and financials are fully reconciled before project completion
Support final invoicing and resolve outstanding balances
Act as a key liaison between Project Managers, Sales, and Billing
Ensure clear communication and alignment across teams
Maintain organized project files (contracts, change orders, insurance, financials)
Ensure all documentation is accurate, complete, and audit-ready