Construction Payroll Assistant

Ballard Marine Construction•Neenah, WI

44d•$22 - $28•Onsite

About The Position

Ballard Marine Construction is seeking a Construction Payroll Assistant to join their team. This role is primarily focused on construction payroll administration and workforce data management, with opportunities for growth into broader project operations responsibilities. The ideal candidate will have exceptional attention to detail, strong organizational skills, and the ability to manage high-volume payroll and workforce data in a fast-paced construction environment. You will work closely with field teams, Payroll, Project Controls, and Project Management to ensure accurate payment of union and non-union craft employees, manage prevailing wage administration, and maintain labor data across active construction projects.

Requirements

High School diploma or equivalent
Driver’s License
2+ years of payroll, timekeeping, workforce administration, or related administrative experience
Experience processing employee timekeeping and payroll
Union and non-union payroll experience
Prevailing Wage / Davis-Bacon experience
Exceptional attention to detail with high-volume data entry
Strong Microsoft Office skills, including Excel
Strong organizational and time management skills
Ability to prioritize multiple deadlines in a fast-paced environment
Excellent verbal and written communication skills
Self-motivated with the ability to work independently
Ability to build strong working relationships with field personnel and project teams
High level of accuracy and accountability
Self-motivated with the ability to work independently and as part of a team
Ability to build strong working relationships with field personnel, project teams, and internal stakeholders

Responsibilities

Entering and maintaining accurate field employee time records
Processing high-volume payroll-related data
Supporting weekly payroll activities for union and non-union craft employees
Supporting Prevailing Wage/Davis-Bacon administration by reviewing labor classifications and pay requirements
Reviewing weekly payroll edit listings and control reports for accuracy
Reconciling payroll and workforce data
Entering and maintaining equipment job cost information
Maintaining project payroll documentation and supporting year-end audits
Managing the Daily inbox and responding to payroll-related requests
Project setup and maintenance
Davis-Bacon/Prevailing Wage project setup
Purchase Order entry and tracking
Contract, subcontract, and budget change orders
Subcontract setup and documentation
Workflow routing and coding
Project billing support
Accounts receivable support
Field reporting and forecasting
Vendor and subcontractor onboarding
Project documentation management
Labor compliance support
General project administrative support