Construction Operations Administrator

Gothic Landscape•Las Vegas, NV

1d•Onsite

About The Position

The Operations Administrator provides critical administrative and operational support to our Customs & Models team by coordinating work orders, maintaining project documentation, tracking financial activity, and supporting field operations from project kickoff through completion. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and being a key support partner to both operations teams and clients.

Requirements

Bilingual Spanish is highly preferred
Strong computer proficiency, particularly in Microsoft Excel
Excellent organizational skills and attention to detail
Ability to adapt quickly in a fast-paced environment while managing competing priorities and deadlines
Strong communication and follow-through skills
Willingness and ability to learn internal systems and software, including: LSJMS (Landscape Scheduling and Job Management System) On-Screen Takeoff (OST)

Responsibilities

Schedule and accept work orders
Answer calls from builders regarding warranty dates and work order scheduling
Track multiple logs in Excel and generate maps for turnovers
Prepare submittals for client architect approval
Track completion dates of landscape activities within internal databases
Prepare job budget reports for operational teams
Assist with pre-construction meetings and track action items across departments
Monitor AWA numbers, approval dates, and purchase order receipt and billing status
Submit completed AWAs and purchase orders to Accounts Payable while maintaining accurate financial tracking logs
Communicate with clients regarding unpaid purchase orders
Track monthly post-installation and maintenance revenue while coordinating with Superintendents on completed areas ready for maintenance turnover