Construction Contract Administrator

Moseley•Charlotte, NC

3d•Hybrid

About The Position

Moseley is seeking a full-time Construction Contract Administrator (CCA) to serve as its point of contact in interactions with owners and contractors. The CCA independently manages the timeliness and quality of construction-phase administrative actions and leads services including field observation, RFIs, submittals, change management, pay applications, punch lists, and resolution of field conditions. The position is based in Charlotte, North Carolina, with a hybrid work model available after an introductory period. The role requires travel to project sites and work at active construction sites.

Requirements

High school diploma required.
At least 3 years of construction administration or construction management experience.
Strong communication, organization, technical constructability and construction-detailing problem-solving, and client-management skills.
Ability to work collaboratively to meet deadlines.
Diligence in monitoring progress, identifying potential problems, and developing solutions.
Proficient knowledge of cost analysis and estimating.
Strong verbal and written communication skills.
Working knowledge of applicable codes and standards, and construction documentation.
Ability to navigate active project sites and observe work in progress, including climbing ladders, accessing scaffolding, and lifting up to 25 lbs. as necessary.
Valid driver's license and availability to travel to project sites as required.
Experience with Microsoft Office Suite required.

Nice To Haves

At least 5 years of significant commercial construction administration experience, preferably on medium- to large-size projects.
Experience with Bluebeam.
Experience with Procore.

Responsibilities

Communicate effectively and collaboratively with project participants, including internal team members, clients, owners, and consultants.
Conduct regular site visits to observe construction progress, check compliance with contract documents, and prepare detailed field reports.
Lead and document project meetings, including preparing agendas and distributing meeting minutes.
Review and interpret project agreements, contracts, and documentation to ensure compliance and clarity for small- to medium-size projects.
Respond to Requests for Information (RFIs).
Review architectural submittals according to project timelines and company standards, and monitor review timeliness when reviews are performed by others.
Prepare contract modifications and review cost proposals for accuracy and consistency with project scope.
Evaluate contractor payment applications and confirm accuracy against work in place and approved schedules.
Maintain comprehensive, organized project records throughout the project.
Oversee color and finish selections, including sample coordination and final approvals with clients and design teams.
Conduct Substantial Completion inspections, manage punch-list creation, and follow up on outstanding items.
Manage and execute project closeout, ensuring delivery of final documentation, as-built drawings, and warranty materials.
Provide mentorship to emerging professionals.
Carry out additional responsibilities as assigned.

Benefits

Employer-paid health insurance with a Health Reimbursement Arrangement (HRA).
Basic life insurance.
Parental leave.
Holidays and annual, sick, and personal day leave.
Short-term and long-term disability insurance.
401(k) with employer match.
Dental, vision, and pet insurance.
Health FSA and Dependent Care FSA.
Telemedicine services, Employee Assistance Program (EAP), and wellness programs.
Payments for qualifying professional licenses and dues.
Hybrid work model following the introductory period.
Competitive salary and comprehensive benefits package for full-time employees.