Construction Contract Administrator

Moseley•Fairfax, VA

1d•Hybrid

About The Position

Moseley is seeking a full-time Construction Contract Administrator (CCA) to be part of our team in DMV. This role serves as Moseley’s point of contact in all interactions with owners and contractors and independently manages the timeliness and quality of all related construction phase administrative actions. Focusing on K-12 projects, the CCA will lead construction-phase services, including field observation, RFIs, submittals, change management, pay applications, punch lists, and resolution of field conditions.

Requirements

High school diploma required
3+ years’ construction administration or construction management experience
Capable of working in a collaborative team environment to meet specific deadlines
Diligence in monitoring progress, identifying potential problems and designing solutions as necessary
Proficient knowledge of cost analysis and estimating
Strong ability to communicate clearly both verbally and in writing
Working knowledge of applicable codes/standards, and construction documentation
Ability to navigate active project sites to observe work in progress with the ability to climb ladders, access scaffolding, and lift up to 25 lbs. as necessary
Maintaining a valid driver’s license required and be available to travel to various project sites as required
Microsoft Office Suite experience required

Nice To Haves

Construction Administrator or Architect with 5+ years of significant commercial construction administration experience, preferably on medium to large projects.
Strong communication, organization, technical constructability and construction detailing problem-solving, and client-management skills are essential.
Bluebeam experience preferred
Procore experience preferred

Responsibilities

Communicate with all project participants, including but not limited to internal team members, clients, owners, and consultants in an effective and collaborative manner
Conduct regular site visits to observe construction progress, ensure compliance with contract documents, and prepare detailed field reports
Lead and document project meetings, including preparation of agendas and distribution of meeting minutes
Review and interpret project-related agreements, contracts, and documentation to ensure compliance and clarity for small to medium-size projects
Respond to Requests for Information (RFIs)
Perform architectural submittal reviews in accordance with project timelines and company standards.
Monitor and manage timeliness of review when performed by others
Prepare contract modifications and review cost proposals for accuracy and consistency with project scope
Evaluate contractor payment applications and confirm accuracy with work-in-place and approved schedules
Maintain comprehensive and organized project records throughout the duration of the project
Oversee the color and finish selection process, including sample coordination and final approvals in collaboration with clients and design teams
Conduct Substantial Completion inspections and manage creation of punch lists and follow-up
Manage and execute the project closeout process, ensuring delivery of all final documentation, as-built drawings, and warranty materials
Provide mentorship to emerging professionals
Additional responsibilities as assigned