Construction Administrative Assistant

Walbec Group•Kenosha, WI

About The Position

Under the direction of the Controller, the Project Manager Assistant is responsible for providing all required support to the Project Managers, Project Engineers and Area Management to ensure projects are completed according to contract documents, plans, and within budget using a proactive approach. Areas of involvement include, but are not limited to, assisting & supporting all aspects of project management, bid vs actual financial management, customer relations & basic office management.

Requirements

High School Diploma or Equivalent.
Valid Driver’s License that meets qualifications.
Word & Excel proficiency.
Two to four years of experience within a construction/engineering organization.

Nice To Haves

Degree in Accounting, Business or Finance.
Four to eight years of experience within a construction/engineering organization.
Ability to communicate to others to convey information effectively.
Ability to manage own time, prioritize responsibilities, and multi-task.
Ability to perform in a fast-paced work environment and continue to develop and grow.
Proven work experience in a Project Manager Assistant or similar role.

Responsibilities

Participate in the financial management of the business as a “right hand” to the Controller, with a continual focus on financial performance and implications.
WisDOT specialist that thoroughly understands critical administrative processes.
Has the knowledge to be utilized as a resource and point of contact.
Analytical analysis of the weekly and monthly job cost data.
Strict adherence and prioritization to a deadline sensitive calendar, which will continually press the business for process improvements and the elimination of waste and non-value-added tasks.
Confident, articulate, and professional communication abilities.
Verifiable leadership experience and capabilities.
Analyze and accurately perform job costing adjustments that impact a project’s financial picture.
Processing, verifying, and posting invoice batches for accounts receivables.
Generates payments to subcontractors by accurately reviewing accounts receivable entries against payment disbursements, including posting to ledger accounts.
Maintains financial security by following internal accounting controls.
A leader that will bridge the gap between the business and operational sides of the business, trainer of the project managers and assistants in the area on the best-known practices on business aspects and continually improving the practices of the area on business aspects.
Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
Write or prepare business correspondence.
Calculate figures and amounts to analyze job cost and profitability.
Assist in the preparation of bids, job setups, invoicing and finalizing jobs.
Communicate with external clients on follow up items and collections.
Assist with subcontractor management.
Additional duties may be assigned to support business needs.