LUT- Construction Administrative Assistant
Lutech Resources•Houston, TX
•Onsite
About The Position
The Construction/Operational Administrative Assistant is responsible for overseeing all administrative duties for a construction site. The Administrative Assistant will be the point of contact for the company office on the site.
Requirements
- High school diploma
- 3-5 years of office/administrative experience
- Project/site/field administrative experience preferred
- SAP, DocuSign, Procore and Concur experience is desirable
- Understanding of Microsoft products and/or complementing products preferred
- Competency in Analytical Problem Solving, Strong Communication, Customer/Partner Relationships, and Technology Expertise preferred
- Excellent organizational skills including the ability to organize and maintain a fluid administrative process
- Problem-solving ability in a fast-paced office environment
- Excellent written and verbal communication and presentation skills
- Ability to be self-motivated and to perform duties independently
- Excellent time-management skills
- Demonstrated efficiency in managing multi-disciplinary tasks
- Exemplary standards of integrity, honor, safety, management, ethics, quality, and productivity
- Experience making travel arrangements using web-based resources
- Strong interest in renewable energy
- Strong interpersonal skills and high attention to details
- Sufficient schedule flexibility to manage facility emergencies 24/7
- Proven ability to learn new software programs
Responsibilities
- Coordinate RFI (Request for information) and submittal drawings process utilizing Procore (construction management platform)
- Manage construction project documentation and turnover process for multiple major construction contracts.
- Update and Distribute the Daily Construction Report.
- Interface with ProjectWise project data retention system
- Manage the setup of office space and stock supplies.
- Ensure site meets company standards and OSHA requirements
- Take plan of the day (POD) and meeting notes and distribute accordingly
- Collect and enter data in Construction Progress Reporting (CPR) System
- Track and record site safety & spills data and enter into Appian System
- Track and Update On Site Posted Regulations and Documents such as State/Federal Employee Postings, Safety Warnings, Building Permits, SWPP Documents etc.
- Assist with complying with safety, federal, and site-specific regulations, and agreements
- Ensure accuracy of data on documents and certificates
- Process completion certificates utilizing DocuSign software
- Upload documents and certificates to applicable databases and information storage vaults
- Attend all onsite meetings and provide meeting minutes for publication.
- Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation
- Assist landowners with complaints and concerns
- Process invoices and conduct Procore Audits
- Manage shipping and receiving of Owner Supplied Equipment (OSE) for site and receive material in SAP
- Assist in training updates
- Will be the lead for turn over documentation to Ops Group at end of project
- Maintain employee files and time off requests
- Interface with and support on-site staff as needed
- Provide site support for finance team
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
