Construction Administration Project Manager

HGA•Santa Monica, CA

2d•Hybrid

About The Position

HGA is seeking a Construction Administration Project Manager for its Santa Monica, California office. The role leads construction-phase project delivery, helping ensure that projects are executed in accordance with design documents, specifications, and contract requirements while meeting quality, schedule, and budget objectives. The position works closely with project teams, clients, contractors, and owners to uphold design intent, quality standards, and project goals from groundbreaking through occupancy. The Project Manager coordinates construction administration workflows and documentation, conducts jobsite visits and observations, participates in construction and project meetings, reviews submittals and RFIs, and helps resolve field issues. The role also supports sustainability documentation, project QA/QC, contract administration, and California healthcare project administration processes. It provides guidance to junior staff and supports consistent construction administration practices and capability development in the local office. The position is based in an office where employees work three days a week. The listed salary range is $98,000–$126,200, depending on location, qualifications, and experience. Employees regularly working more than 24 hours per week are eligible for HGA benefit programs.

Requirements

Bachelor's degree in Architecture, Engineering, Construction Management, or a related field.
At least 7 years of experience in construction administration, architecture, engineering, construction management, or a related industry.
Demonstrated expertise in construction administration processes, contract interpretation, and project delivery.
Strong understanding of construction documentation and field coordination practices.
Familiarity with Revit, BIM 360, or similar design and collaboration platforms.
Proficiency in Microsoft Office Suite.
Experience with project management software such as Newforma or similar systems.
Experience with contractor project management platforms such as Procore or similar software.
Knowledge of sustainability documentation and compliance requirements.
Strong written and verbal communication skills for engaging clients, contractors, consultants, and project teams.
Exceptional organizational skills and attention to detail.
Ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.
Advanced problem-solving, critical thinking, and analytical capabilities.
Demonstrated leadership skills and ability to mentor and support project teams.
Ability to build and maintain strong client relationships throughout construction.

Nice To Haves

Professional licensure as an Architect or Engineer.
Construction Documents Technologist (CDT) certification.
Certified Construction Contract Administrator (CCCA) certification.
Formal project management training or certification.
Thorough understanding of the OSHPD/HCAI review and construction administration process for California healthcare projects.
Experience supporting complex healthcare, institutional, or large-scale commercial projects.
Advanced knowledge of building systems, codes, regulatory requirements, and construction best practices.

Responsibilities

Ensure construction projects follow design documents, specifications, and contract requirements while maintaining quality, schedule, and budget objectives.
Maintain communication among the design team, contractor, and owner throughout construction.
Manage and coordinate construction administration workflows, including RFIs, submittals, and contract documentation on select projects.
Advise and assist project teams in administering contract requirements.
Serve as a local office construction administration liaison for the Allied Disciplines group and as a resource for standards and best practices.
Support sustainability documentation during design and construction.
Provide project QA/QC reviews and conduct final QA/QC reviews of project document issuances as required.
Review project submittals and RFIs as required.
Attend OAC and other project team meetings as required, representing HGA.
Conduct regular jobsite observation visits and issue reports.
Oversee multiple concurrent projects.
Partner with project teams, technical leaders, contractors, and clients, and coordinate problem-solving and conflict resolution.
Provide guidance, coaching, and mentoring to construction administration staff and support the growth of local office capabilities.
Ensure compliance with firm documentation standards and contract requirements, address deficiencies, and ensure corrective actions are completed.
Provide oversight as required for the OSPHD/HCAi administration process on California healthcare projects.