Construction Administration Project Manager

HGA•Santa Monica, CA

3d•$98,000 - $126,200•Hybrid

About The Position

HGA is seeking a Construction Administration Project Manager in Santa Monica, California, to lead and support projects through the construction phase, from groundbreaking through occupancy. The role partners with project teams, clients, and contractors to help ensure that work follows design intent, quality standards, contractual requirements, and project goals. It applies construction administration, building systems, sustainability, and project management expertise to address technical and regulatory challenges and foster collaboration among stakeholders. The position supports project delivery through construction administration workflows, site observations, project meetings, documentation review, quality assurance, and resolution of field issues. It may oversee multiple concurrent projects, provide guidance to junior staff, and promote consistent construction administration practices within the local office. For California healthcare projects, the role may provide oversight of the OSHPD/HCAI administration process. The posted salary range is $98,000–$126,200, depending on location, qualifications, and experience. Actual compensation will be based on work experience, education, licensure requirements, and skill level. Regular employees working more than 24 hours a week are eligible to participate in HGA benefit programs. The team works in the office three days a week.

Requirements

Bachelor's degree in Architecture, Engineering, Construction Management, or a related field.
At least 7 years of experience in construction administration, architecture, engineering, construction management, or a related industry.
Demonstrated expertise in construction administration processes, contract interpretation, and project delivery.
Strong understanding of construction documentation and field coordination practices.
Familiarity with Revit, BIM 360, or similar design and collaboration platforms.
Proficiency in Microsoft Office Suite.
Experience with project management software such as Newforma or similar systems.
Experience with contractor project management platforms such as Procore or similar software.
Knowledge of sustainability documentation and compliance requirements.
Strong written and verbal communication skills, including the ability to engage effectively with clients, contractors, consultants, and project teams.
Exceptional organizational skills and attention to detail.
Ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.
Advanced problem-solving, critical thinking, and analytical capabilities.
Demonstrated leadership skills and ability to mentor and support project teams.
Ability to build and maintain strong client relationships throughout construction.

Nice To Haves

Professional licensure as an Architect or Engineer.
Construction Documents Technologist (CDT) certification.
Certified Construction Contract Administrator (CCCA) certification.
Formal project management training or certification.
Thorough understanding of the OSHPD/HCAI review and construction administration process for California healthcare projects.
Experience supporting complex healthcare, institutional, or large-scale commercial projects.
Advanced knowledge of building systems, codes, regulatory requirements, and construction best practices.

Responsibilities

Maintain clear communication among the design team, contractor, and owner throughout construction.
Manage and coordinate construction administration workflows, including RFIs, submittals, and contract documentation on select projects.
Advise and assist project teams with administering contract requirements.
Serve as a local office construction administration liaison for the Allied Disciplines group.
Act as a resource for construction administration standards and best practices.
Support sustainability documentation during design and construction.
Provide project QA/QC reviews and conduct final QA/QC reviews of project document issuances as required.
Participate in reviews of project submittals and RFIs as required.
Attend OAC and other project team meetings as required, representing HGA.
Conduct regular jobsite observation visits and issue reports.
Oversee multiple concurrent projects.
Partner with project teams, technical leaders, contractors, and clients.
Provide guidance, coaching, and mentoring to construction administration staff and support their professional growth.
Support consistency in construction administration practices across the office.
Coordinate problem-solving and conflict resolution.
Ensure compliance with firm documentation standards and contract requirements.
Address deficiencies and ensure corrective actions are completed.
Provide oversight as required for the OSHPD/HCAI administration process on California healthcare projects.
Support growth of construction administration capabilities within the local office.