Consent Coordinator

Vision to Learn • Addison, TX

2d • Remote

About The Position

Vision To Learn is the largest school-based vision care nonprofit in the country. VTL exists to address one basic premise – if you can’t see, you can’t learn. Vision To Learn provides eye exams and glasses to students in underserved communities at no cost to them or their families to help them succeed in school and in life. Founded in Los Angeles in 2012, Vision To Learn has since expanded to schools across the country. Vision care is critical as 80% of all learning during a child’s first 12 years is visual, we work to solve the problem of lack of access by partnering with school districts to provide eye exams and glasses at no charge to families. We have provided over 3.8 million vision screenings, 800,000 eye exams and 630,000 new, prescription glasses in the last decade. The Consent Coordinator (“CC”) is essential to the success of VTL’s school-based services, supporting schools in engaging families, collecting consents, coordinating logistics, and promoting glasses usage.

Requirements

• Bachelor’s degree in public health, education, social work, or related field (or equivalent experience)
• Excel proficiency and computer literacy are required
• Excellent communication, organization, and relationship-building skills
• Ability to manage multiple sites
• Accurate, organized, and detail oriented
• A self-motivated individual that can work independently and effectively with team members
• A problem solver
• Able to learn quickly

Nice To Haves

• Experience with K–12 students or youth-serving nonprofits
• Familiarity with community outreach, or parent engagement
• Successful candidates will have a proven track record for attention to detail, with positive, proactive attitudes who are dedicated to our mission.

Responsibilities

• Conduct proactive outreach to parents and guardians via phone, email, and text message to obtain informed consent for student eye exams
• Assist parents and guardians with completing consent forms and ensure all required information is accurately documented
• Distribute consent forms electronically through email and text messaging and follow up as needed
• Track, monitor, and manage incoming consent forms, maintaining accurate records of completed, pending, and outstanding consents
• Conduct consistent follow-up outreach to families with outstanding consent forms to maximize student participation
• Maintain organized consent tracking logs and provide regular updates on outreach efforts, consent completion rates, and outstanding forms
• Communicate with school district contacts and internal program staff as needed to support timely consent collection
• Ensure all consent documentation is handled accurately, confidentially, and in accordance with program requirements
• Serve as the lead liaison for assigned schools
• Build strong partnerships with school staff and parent liaisons
• Manage full consent lifecycle: distribution, collection, tracking, and processing (manual/digital), including rosters
• Ensure prompt submissions with nurses and site coordinators
• Manage batch uploads
• Provide logistical coordination and troubleshoot issues
• Manage program communication platforms: phone and emails—as needed
• Prepare and submit required reports, updates, and documentation in a timely manner related to consents
• Primary contact for consents and program outreach
• Compile all consents, exporting into excel format and sending the completed excel sheet/roster to the appropriate parties.
• Monitor students in need of consents
• Support schools in fostering a culture of vision health

Benefits

• Vision To Learn is committed to a diverse staff and to a culture that holds equity as a value and a priority.
• VTL welcomes applicants who bring a variety of perspectives, experiences, and competencies.
• People of color, women, people with disabilities, and LGBTQIA+ persons are strongly encouraged to apply.
• VTL is an equal opportunity employer and does not discriminate based on race, creed, color, religion, ethnicity, national origin, party or political affiliation, sex, sexual orientation or gender identity, age, disability, veteran status, marital status, or any illegal or prohibited factor.
• As a direct healthcare provider and to protect the health and well-being of our employees, VTL has implemented best practices for ensuring a clean and safe work environment.
• Employees will be asked to pass a Department of Justice background check/fingerprinting (LiveScan), child abuse history clearance, TB, and drug test.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level