Consent Coordinator

Vision to Learn•Addison, TX

3d•$18 - $22•Remote

About The Position

Vision To Learn is the largest school-based vision care nonprofit in the country. VTL exists to address one basic premise – if you can’t see, you can’t learn. Vision To Learn provides eye exams and glasses to students in underserved communities at no cost to them or their families to help them succeed in school and in life. Founded in Los Angeles in 2012, Vision To Learn has since expanded to schools across the country. Vision care is critical as 80% of all learning during a child’s first 12 years is visual, we work to solve the problem of lack of access by partnering with school districts to provide eye exams and glasses at no charge to families. We have provided over 3.8 million vision screenings, 800,000 eye exams and 630,000 new, prescription glasses in the last decade. We are friendly, high energy, knowledgeable, and quality-oriented professionals committed to Vision To Learn’s mission. We approach our work with a value system of service excellence, empathy, integrity, open communication, empowerment, and an eagerness to help the communities we serve. We are looking for a Consent Coordinator like you to join our team with a positive, proactive attitude, and commitment to our mission. The Consent Coordinator (“CC”) is essential to the success of VTL’s school-based services, supporting schools in engaging families, collecting consents, coordinating logistics, and promoting glasses usage.

Requirements

Bachelor’s degree in public health, education, social work, or related field (or equivalent experience)
Excel proficiency and computer literacy are required
Excellent communication, organization, and relationship-building skills
Ability to manage multiple sites
Accurate, organized, and detail oriented
A self-motivated individual that can work independently and effectively with team members
A problem solver
Able to learn quickly
Proven track record for attention to detail, with positive, proactive attitudes who are dedicated to our mission.
Team players are critical to our collective success.

Nice To Haves

Experience with K–12 students or youth-serving nonprofits
Familiarity with community outreach, or parent engagement

Responsibilities

Conduct proactive outreach to parents and guardians via phone, email, and text message to obtain informed consent for student eye exams
Assist parents and guardians with completing consent forms and ensure all required information is accurately documented
Distribute consent forms electronically through email and text messaging and follow up as needed
Track, monitor, and manage incoming consent forms, maintaining accurate records of completed, pending, and outstanding consents
Conduct consistent follow-up outreach to families with outstanding consent forms to maximize student participation
Maintain organized consent tracking logs and provide regular updates on outreach efforts, consent completion rates, and outstanding forms
Communicate with school district contacts and internal program staff as needed to support timely consent collection
Ensure all consent documentation is handled accurately, confidentially, and in accordance with program requirements
Serve as the lead liaison for assigned schools
Build strong partnerships with school staff and parent liaisons
Manage full consent lifecycle: distribution, collection, tracking, and processing (manual/digital), including rosters
Ensure prompt submissions with nurses and site coordinators
Manage batch uploads
Provide logistical coordination and troubleshoot issues
Manage program communication platforms: phone and emails—as needed
Prepare and submit required reports, updates, and documentation in a timely manner related to consents
Primary contact for consents and program outreach
Compile all consents, exporting into excel format and sending the completed excel sheet/roster to the appropriate parties.
Monitor students in need of consents
Support schools in fostering a culture of vision health