Confidential School Secretary

Mendham Borough School District•Mountain View, NJ

8d•Onsite

About The Position

This position performs difficult secretarial and clerical duties requiring a high degree of responsibility, discretion, and confidentiality. The role involves using independent judgment in addition to routine tasks necessary for the smooth and efficient operation of the school.

Requirements

High school diploma or equivalent training; further education preferred
Minimum three years related work experience or advanced training
Excellent technology skills including Microsoft Word, Excel, PowerPoint, Internet
Knowledge of automated office equipment and efficient office procedures
Good interpersonal, oral, and writing skills
Required criminal history check and proof of U.S. citizenship or resident alien status

Nice To Haves

Further education preferred

Responsibilities

Types and/or distributes the Daily Bulletin.
Sorts incoming mail daily for the school and the Board office.
Acts as liaison between administrators, staff, students, parents, and the community.
Completes correspondence, notices, and reports, including correspondence to parents concerning school operations and scheduled events, and communication to the webmaster.
Maintains a well-organized, up-to-date filing system.
Operates all equipment necessary to complete reports and clerical work required in the operation of the school.
Assists, logs in, and directs visitors to the school.
Maintains student cumulative files and completes registration and school transfer information for all students.
Assists substitute teachers in fulfilling assignments and payroll submission.
Collects daily student information, such as early dismissals and late arrivals.
Maintains up-to-date technology skills.
Prepares purchase orders and reviews received orders for accuracy in cooperation with the assistant to the Business Administrator.
Manages time sheets for assigned personnel.
Maintains petty cash fund and organizes moneys for assigned school activities.
Assists teachers in organizing class trips by ensuring they have relevant paperwork, contacting transportation companies, and arranging for buses.
Completes monthly enrollment statistics.
Maintains confidentiality.
Demonstrates a courteous and helpful attitude with fellow employees, students, and the community.
Displays an appropriate professional appearance.
Performs other tasks related to the efficient operation of the office as assigned by the principal or designee.