School Secretary

The Rhodes School•Houston, TX

6d•$30,000 - $35,000•Onsite

About The Position

This position serves as the face and voice of the campus, reporting directly to the Principal and/or Assistant Principal. The School Secretary is an important part of The Rhodes School and displays a professional demeanor at all times.

Requirements

One to three years of work experience in an office environment involving public contact.
Ability to carry and/or lift less than 15 pounds.
Problem solving skills: identifies and resolves problems promptly and gathers and analyses information skillfully.
Interpersonal Skills: maintains confidentiality, remains open to others’ ideas, and exhibits willingness to try new things.
Oral Communication skills: speaks clearly and persuasively in positive or negative situations, demonstrating group presentation skills and conduct meetings.
Written Communication skills: edits work for spelling and grammar, presents numerical data effectively, and can read and interpret written information.
Planning/Organizing skills: prioritizes and plans work activities, uses time efficiently, and develops realistic action plans.
Quality Control skills: demonstrates accuracy and thoroughness and monitors their own work to ensure quality.
Adaptability skills: adapts to changes in the work environment, manages competing demands, and can deal with frequent change, delays or unexpected events.
Dependability skills: consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
Safety and Security skills: actively promotes and personally observes safety and security procedures, using equipment and materials properly.
General Knowledge of accounting procedures, district policies and school law.

Nice To Haves

Associate's or Bachelor’s Degree from an accredited university or college preferred.
Experience working at a school site is desirable.

Responsibilities

Provides key support, including the performance of a wide variety of specialized clerical duties involving compiling and arranging data, making computations, conceptualizing and preparing reports, processing and coding documents, and maintaining specialized and comprehensive records and filing.
Receives, classifies, reconciles, consolidates, and summarizes documents and information.
Answers calls, records messages, and redirects inquiries to the appropriate individual or department. Attends to all visitors and staff.
Sets up and prepares statistical reports. Resolves discrepancies and communicates with a variety of administrative and professional employees within and outside the organization.
Prepares reports from confidential records; assists with data input as directed by campus administration.
Assist in the dissemination of PEIMS-related information.
Compile and maintain all physical and computerized reports, records and other documents as directed by the principal or PEIMS Coordinator.
Operates computers and standard office equipment
Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to higher levels.
Maintains confidentiality of records.
Performs other job-related duties as assigned.