School Secretary
Mountain View Whisman School District•Mountain View, CA
•Onsite
About The Position
The School Secretary, under general supervision, performs a wide variety of complex and responsible clerical and secretarial work by assisting the site administrator with administrative details, and provides public relations and communications services for the school.
Requirements
- High school diploma or equivalent combination of education and experience.
- Two years of increasingly responsible and varied experience in general office/secretarial positions preferably in a school setting.
- Deals effectively with a wide variety of individuals and situations requiring tact, judgement and poise
- Works under conditions which include interruptions and specific timelines
- Maintains confidentiality of student, staff and family information
- Carries out assigned work through completion with minimal supervision; work on several tasks simultaneously
- Types at a speed of not less than 50 wpm
- Understands and follows verbal and written instructions
- Works effectively with children
- Demonstrates proficiency using updated software programs and office-related technology
- Maintains a standard Red Cross First Aid Certificate
- Maintains cooperative working relationships
- Complies with the physical/mental demands as described in the ADA profile
- Knowledge of correct English usage, vocabulary, spelling, grammar, punctuation and basic mathematics
- Knowledge of current office practices, methods and procedures
- Knowledge of proper telephone and voice mail procedures and etiquette
- Knowledge of word processing/graphics software, database, spreadsheets and school attendance software
Responsibilities
- Serves as receptionist, dealing with the public both by personal contact and by telephone
- Schedules appointments and meetings for the site administrator
- Plans and performs a variety of clerical and secretarial tasks, including receiving and screening telephone calls
- Assumes responsibility in the school office for public relations
- Composes letters and memoranda with minimal instruction
- Maintains records of Independent Home Study contracts
- Inputs student data on computer system and maintains database
- Maintains enrollment and transfer of student records
- Schedules new students
- Compiles monthly attendance records of staff
- Coordinates substitute personnel
- Coordinates distribution of school keys
- Compiles, duplicates, assembles, and distributes various monthly and annual reports and documents
- Maintains Student Body and petty cash accounts
- Keeps accurate records of supply budgets, field trip expenses, conference budgets, and fire drills
- Maintains personal information, student files, Special Education files, and cumulative records
- Keeps files updated, compiles and forwards supply requisitions, equipment for repair, vandalism reports, work orders and emergency preparation information
- Maintains supply room, orders and issues supplies as needed
- Completes accident reports and forwards them to the proper offices
- Assists injured and ill students and calls nurse and/or parent as needed.
- Prepares reports/logs as needed in connection with injuries or illnesses
- Delegates work to students and volunteers working in the school office
- Keeps school calendar of events and makes reservations for various groups using school classrooms
- Distributes daily mail
- Checks office equipment for proper operation
- Assists in production of school newsletter
- Performs other related duties as assigned
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
