Conference Planner

Pyramid Global Hospitality•New York, NY

19h•Onsite

About The Position

Pyramid Global Hospitality is seeking a Conference Planner for a unique multipurpose space that hosts a variety of video shoots, meetings, and events. The Planner will act as the primary liaison between the client and the staff of the property, focusing on client expectations. This role requires flexibility for occasional late events and a "be the difference" mindset, paired with professional polish, strategic thinking, and operational efficiency. The company culture supports a positive work-life balance and offers comprehensive benefits, 401k matching, and learning opportunities.

Requirements

Minimum 2 years’ experience in hotel, convention/conference center, preferable in conference services department
Knowledge of conference service equipment, set-up styles, and audio-visual
Good computer software knowledge of Microsoft Office
Excellent verbal and written communication skills
Excellent organization skills.

Nice To Haves

Knowledge of Tripe Seat, Outlook, SharePoint a plus

Responsibilities

Plans and ensures full execution of events hosting 10-130 people
Promote the property in arranging and conducting site visits by key client contacts for the purpose of planning, organization and coordinating of all meeting needs and requirements
Communicates effectively verbally and in writing with clients in timely manner.
Enhances group events and department profitability by using up-selling techniques
Communicates frequently with group contact and attendees to ensure expectations are met.
Coordinates vendors, obtains quotes, client contracts etc.
Maintains the upkeep of assigned floor dedicated to meeting and events spaces.
Work closely with the Audio-Visual Team, Facilities, Janitorial, and the Catering team to execute the setup/breakdown of all meetings/events and any additional needs the floor may have.