Conference & Event Planner

Syneos Health • Morrisville, NC

4d • $56,400 - $95,900 • Hybrid

About The Position

The Global Corporate Communications & Marketing (GCC&M) team is seeking a Conferences, Meetings & Events Planner to support the planning and execution of conferences, meetings and events. Reporting to the Executive Director, Conferences, Meetings & Events, this role will assist with event logistics, coordination and administrative support for the Go-To-Market (GTM) team across the region. This full-time role requires strong organization, communication and follow-through skills, with the ability to support multiple events, timelines and shifting priorities. The ideal candidate is detail-oriented, collaborative and able to coordinate work accurately while partnering with GCC&M Centers of Excellence, vendors and business stakeholders.

Requirements

• The candidate should exercise sound judgment, manage assigned tasks and timelines, and communicate progress proactively in a collaborative environment.
• Bachelor’s degree in hospitality, business, communications or related field.
• 2-3 years of conference, meeting or event planning experience.
• Healthcare, CRO or biopharmaceutical services experience preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Excel, PowerPoint and Word.
• Experience with Cvent or similar event management tools required.
• Experience with Trello or similar project management tools preferred.
• Detail-oriented, with the ability to coordinate multiple tasks and deadlines.
• Strong problem-solving and troubleshooting skills in a team environment.
• Strong interpersonal, verbal and written communication skills across calls, virtual meetings and in-person settings.
• Able to communicate effectively with attendees, vendors and internal stakeholders in person or virtually.
• Flexible and adaptable in a fast-paced, dynamic environment.
• Able to work both independently on assigned tasks and collaboratively as part of a team.

Nice To Haves

• Healthcare, CRO or biopharmaceutical services experience preferred.
• Experience with Trello or similar project management tools preferred.

Responsibilities

• Support planning and execution for conferences, meetings and events, including stakeholder coordination, planning materials, calls, sponsorship support, hotel blocks, collateral and promotional items.
• Coordinate with external vendors, including exhibit, promotional and printing partners, to help deliver event needs within established guidelines and budgets.
• Assist with event promotion coordination with Content Strategy, Digital Analytics and External Communications, including emails, landing pages and social media.
• Support customer-facing teams with attendee lists, CRM campaigns and meeting scheduler training.
• Assist with vendor, hotel, conference association, speaker and service provider coordination, including gathering information and supporting contract-related administration.
• Support development of programs, agendas, budgets and services based on host requirements and established budget parameters.
• Build and update Cvent registration sites and assist with registration, attendee communications and related updates.
• Maintain event records and financial details, including invoice tracking, payment support and budget documentation.
• Coordinate with GCC&M Centers of Excellence to support conference and event goals, timelines and deliverables.
• Coordinate audio-visual, transportation, displays and other event requirements.
• Support evaluation of service providers by gathering information and comparing options against event requirements.
• Prepare and distribute event reports, updates and materials to participants, vendors and other stakeholders as needed.
• Assist with post-event summaries, budget recaps and participant feedback to help improve future events.
• Coordinate internal team meetings and events, both in person and virtual, as needed.
• Support financial administration, including POs, invoices, budget tracking, monthly accruals and reconciliation.
• Travel up to 25% to support annual sales meetings, conferences and events onsite.

Benefits

• company car or car allowance
• Health benefits to include Medical, Dental and Vision
• Company match 401k
• eligibility to participate in Employee Stock Purchase Plan
• Eligibility to earn commissions/bonus based on company and individual performance
• flexible paid time off (PTO) and sick time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level