Senior Conference Planner (Conference Planner III)
About The Position
Crowned Grace International (CGINTL), a Service-Disabled Veteran-Owned, Woman-Owned, and Small Disadvantaged Business, is seeking a Senior Conference Planner (Conference Planner III) to plan and deliver workshops, meetings, and conferences bringing together Forest Service leaders, scientists, partners, and the public. The position supports the USDA Forest Service and is contingent upon contract award. This senior role works with considerable latitude, advises the Government project lead, and mentors junior staff. The position is virtual with travel to event sites. Task orders may require work outside the Center's normal hours of operation, including weekends, in the accompaniment of Center personnel. The successful candidate must be able to pass a government background investigation. CGINTL describes its culture as one where everyone is a Leader and emphasizes Integrity & Trust, Credibility, Accountability, Continuous Improvement, Action Orientation, Caring for the Team, the Client, and the Business, and Marketplace Ministry.
Requirements
- Bachelor's degree in hospitality, event management, business, communications, or a related field, or four additional years of relevant experience in lieu of a degree.
- At least five years of event planning experience, including at least three years leading the planning and execution of large, multi-day conferences.
- Active Certified Government Meeting Professional (CGMP) designation from the Society of Government Meeting Professionals (SGMP).
- High degree of familiarity with event planning concepts, practices, and procedures.
- Demonstrated ability to lead event teams and manage multiple concurrent events.
- Skill in budget development, cost control, and risk and contingency planning.
- Ability to advise management and communicate effectively with senior officials, partners, and vendors.
- Excellent written and oral communication skills.
- Ability to pass a government background investigation.
Nice To Haves
- Certified Meeting Professional (CMP) credential.
- Experience planning multi-agency federal conferences.
- Experience with wildland fire, natural resource management, or emergency management events.
Responsibilities
- Lead planning and execution of large-scale, complex, or high-visibility events, including national and interagency workshops and conferences.
- Develop comprehensive event plans, master schedules, logistics plans, contingency plans, and budgets.
- Advise the project lead on event format, venue selection, cost-effectiveness, and compliance with federal conference policies and approval and reporting requirements.
- Prepare venue and vendor requirements and cost comparisons for Government review, and coordinate with vendors within parameters approved by the Government.
- Oversee registration, attendee communications, accessibility, and participant services.
- Direct on-site operations, lead event support staff, and resolve escalated issues in real time.
- Coordinate with facilitators, communications staff, and presenters on program content and materials.
- Monitor event budgets and prepare cost reports and reconciliations.
- Lead post-event evaluations and develop templates, checklists, and standard operating procedures to improve future events.
- Direct and mentor Conference Planner I and II staff.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
