Conference Coordinator

University of Texas at Austin

6d • $45,000 - $48,450 • Onsite

About The Position

The Conference Coordinator supports the delivery of engaging, high-quality lifelong learning experiences for UT OLLI members by collaborating with UT OLLI staff, volunteer leadership, and speakers. The role guides curriculum development and implementation, coordinates classroom programming, and provides support to speakers and volunteers. It also helps advance program innovation by piloting and refining in-person, hybrid, and online learning opportunities that meet members’ evolving interests and needs.

The coordinator leads online and hybrid classes, supports curriculum and registration processes, maintains digital learning materials, and works with technology partners on software and database functions. The position also contributes to broader program operations and works cooperatively with Extended Education Ventures, the Thompson Conference Center, UT OLLI staff, speakers, and volunteer committees. The position is based at the UT Austin main campus in Austin, Texas. On-site work is the standard expectation, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Requirements

• Bachelor's degree; relevant education and experience may be substituted as appropriate.
• At least three years of experience coordinating or administering a program.
• Ability to work independently and as part of a team; self-starting and self-reliant.
• Fast learner with excellent technology skills.
• Experience managing knowledge base systems and applications.
• Demonstrated competence with Microsoft Word and Excel.
• Demonstrated customer service and interpersonal skills.
• Ability to multitask and work efficiently with little supervision.
• Professional demeanor.

Nice To Haves

• Experience collaborating with staff, volunteers, and subject-matter experts on volunteer-led curriculum development and educational programming.
• Strong interpersonal and customer service skills, including handling telephone inquiries and assisting members, speakers, and volunteers.
• Ability to multitask, manage competing priorities, and coordinate multiple projects from planning through implementation.
• Experience piloting and supporting in-person, hybrid, and online learning environments, including classroom audiovisual technology, virtual learning platforms, and video editing.
• Familiarity with ADA classroom accommodations and accessibility technologies, including speech-to-text applications, captioning, and assistive communication tools.
• Strong organizational and problem-solving skills, adaptability, a team-oriented approach, and willingness to explore innovative program delivery methods.

Responsibilities

• Assist with recruiting, vetting, and confirming volunteer seminar and lecture speakers; review and edit speaker content for alignment with the UT OLLI audience and university guidelines; provide logistical and presentation support; coordinate speaker recognition with the Events Coordinator; and attend events and social activities as appropriate.
• Lead online and hybrid classes by scheduling Zoom meetings or webinars, coordinating participants and hosts, managing recordings, overseeing video editing, and maintaining the digital content library.
• Train and support speakers on online and classroom technology before sessions.
• Collect and distribute lecture and seminar materials digitally, maintain accurate digital curriculum records, coordinate online and print course catalogs, and manage online class registration.
• Solicit member feedback through surveys and share relevant findings with program curriculum committees.
• Collaborate with internal and external technology partners on software and database functions supporting registration, catalog creation, and other processes.
• Train staff, student workers, and independent volunteers; monitor data entry and migration for accuracy, communication, and schedule adherence.
• Participate in staff and Thompson Conference Center meetings as assigned and assist with routine clerical tasks related to core responsibilities.
• Support cross-program activities, including OLLI Council, collaborative workdays, long-range planning, new member orientation, and data collection and analysis.
• Work cooperatively with Extended Education Ventures, the Thompson Conference Center, UT OLLI staff, program speakers, and volunteer member committees to achieve shared goals and maintain partnerships.
• Perform other responsibilities as needed to support program operations, including attending professional development and digital training opportunities.

Benefits

• Health benefits, with employee premiums covered at 100% and family premiums at 50%.
• Vision, dental, life, and disability insurance options.
• Paid vacation, sick leave, and holidays.
• Teachers Retirement System of Texas defined-benefit retirement plan.
• Additional voluntary retirement programs: Tax Sheltered Annuity 403(b) and Deferred Compensation 457(b).
• Flexible spending account options for medical and childcare expenses.
• Free training access through LinkedIn Learning.
• Tuition assistance.
• Employee discount program, including athletic tickets.
• Free access to UT Austin libraries and museums.
• Free rides on UT Shuttle and Capital Metro buses with a staff ID card.

What This Job Offers

• Job Type: Full-time