Conference Center Coordinator

Parker Poe•Charleston, SC

3d•Onsite

About The Position

Parker Poe is seeking a Conference Center Coordinator to create a welcoming, professional, and seamless experience for clients, visitors, attorneys, and employees. The role oversees day-to-day operations of the Charleston office conference center, coordinating meeting spaces, hospitality, events, supplies, audiovisual equipment, and related services while anticipating the needs of people using the space. It also provides office and administrative support, including assistance for visiting attorneys and staff and backup for general office services. This is a non-exempt, full-time, in-office position in Parker Poe’s Charleston, South Carolina office. The Conference Center Coordinator reports to the Office Administrator. Occasional after-hours support may be required for meetings and events.

Requirements

At least two years of administrative support, hospitality, event coordination, legal industry, or related professional experience; an equivalent combination of education and experience will also be considered.
Strong service mindset and a warm, professional, and responsive approach to assisting clients, guests, and colleagues.
Excellent verbal and written communication skills and the ability to interact professionally with clients, visitors, attorneys, and employees.
Strong organizational skills and the ability to manage multiple priorities and adapt to changing needs in a fast-paced environment.
Proficiency with Microsoft Word, Excel, and Outlook.
Comfort learning and using AI tools to work efficiently, organize information, and support everyday administrative needs.
Comfort using standard office and audiovisual equipment.
Dependability, attention to detail, and willingness to step in and assist where needed.
Ability to bend and stoop, lift up to 25 pounds, and assist with moving tables, chairs, and equipment.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Coordinate day-to-day conference room operations, including scheduling, room setup, hospitality needs, and supply inventory.
Create a welcoming, professional experience for clients, visitors, visiting attorneys, and staff.
Provide concierge support to guests, including printing, Wi-Fi access, transportation arrangements, and other meeting-related needs.
Prepare conference rooms for meetings with appropriate room setup, refreshments, supplies, and audiovisual equipment.
Support dinner meetings, after-hours functions, and other special events as needed.
Coordinate logistics for internal meetings, office events, and employee gatherings in partnership with various departments.
Assist with event setup and breakdown, including arranging tables, chairs, equipment, and meeting materials.
Monitor conference room schedules and proactively address meeting setup, technology, hospitality, and other needs.
Coordinate audiovisual equipment and basic meeting technology.
Prepare workspaces and provide logistical support for visiting attorneys and staff.
Partner with the Office Coordinator on administrative and operational needs throughout the office.
Provide backup assistance with mail, printing, copying, and other general office services.
Provide administrative support to attorneys and departments as business needs arise.
Assist with special projects and other responsibilities assigned by the Office Administrator and leadership.