Computerized Maintenance Management System Administrator (CMMS)

Tanaq Government Services • Memphis, TN

1d • Onsite

About The Position

We are seeking a Computerized Maintenance Management System (CMMS) Administrator to support operations and maintenance (O&M) activities at the Memphis Internal Revenue Service Center (MIRSC) in Memphis, TN. The CMMS Administrator plays a critical role in managing workflow, service requests, records, and reporting to ensure contract compliance and operational excellence.

The CMMS Administrator will be onsite from 7:30 am to 4:00 pm, Monday through Friday, and at any other times required to manage all CMMS activities effectively.

The CMMS Administrator will need to have the ability to support overtime or after-hours administration duties as directed by the Project Manager or COR to ensure 24/7/365 operational support.

This is a fully onsite position at the IRS facilities in Memphis, Tennessee. This position is contingent upon contract award.

Requirements

• Minimum of two (2) years of recent experience (within the past five [5] years) performing CMMS administration in a facility management, building operations, or related O&M environment.
• Demonstrated ability with CMMS platforms and maintenance software such as Archibus, Tririga, or similar, in a multi-discipline, team-driven environment.
• Familiarity with maintenance and operations workflows in large, complex facilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Project, Teams, PowerPoint).
• Excellent organization, time-management, and customer service skills.
• Ability to manage multiple priorities and projects and work both independently and as part of a high-performance team.
• Must be able to develop and generate all reports required by the contract and the COR, including ad hoc reports or special data requests.
• Must comply with all IRS and federal background, suitability, and HSPD-12 security requirements as a condition of assignment and continued employment.
• Ability to communicate effectively orally and in writing, and to respond to questions from vendors, customers, management, and others.
• Ability to build effective working relationships with staff, customers, and others.
• Must possess a valid driver's license with a clear and satisfactory driving record.
• Must be able to pass background check requirements and obtain government clearance as set by clients.
• Comply fully with all applicable federal, state, and local regulations, customer/contract requirements, site safety policies, and background/suitability checks—including participation in any IRS-mandated suitability adjudications (HSPD-12).
• Maintain any required licensure and certifications as a standing condition of assignment and ongoing employment.
• Must complete all mandated training requirements per government and management directive.
• Candidates must be U.S. citizens or Lawful Permanent Residents (LPR).

Responsibilities

• Manage the day-to-day operation and integrity of the CMMS, including accurate entry, tracking, and documentation of service calls, preventive maintenance, and repair tasks.
• Receive, process, and dispatch all service requests and work orders; generate and assign work orders to technicians in real-time.
• Maintain all contract-required records and supporting documentation in the CMMS, ensuring timely update and availability for reporting and compliance audits.
• Develop, generate, and deliver all required reports (including custom queries), such as daily workforce reports, repair status, and maintenance logs, to the Project Manager and COR as requested, within deadlines—including four-hour response as required by contract.
• Provide administrative and clerical support to the facilities management team and act as the CMMS subject-matter expert for training, troubleshooting, and continuous improvement.
• Set up and organize all files, data, and official correspondence in compliance with contract and federal record-keeping requirements.
• Support the TGS commitment to excellence, integrity, client service, and continuous improvement.
• Abide by the Federal Drug-Free workplace policy.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees