Compliance Program Coordinator

Nightingale Veterinary Partners•New York, NY

1d•$75,000 - $90,000•Onsite

About The Position

Nightingale Veterinary Partners is seeking an organized, proactive Compliance Program Coordinator to help manage and maintain its legal, regulatory, licensing, and operational obligations. This cross-functional compliance role combines hands-on responsibility with organization-wide coordination. The coordinator will directly prepare and submit compliance filings, registrations, renewals, reports, and other required documentation. They will also partner with Finance, Human Resources, Operations, and other department leaders to identify requirements, communicate upcoming deadlines, monitor progress, maintain documentation, and escalate potential issues for compliance obligations owned by their departments.

Requirements

Bachelor’s degree or equivalent relevant professional experience
2-3+ years of experience coordinating compliance or regulatory requirements, preferably within a health care, veterinary, or other regulated organization
Strong organizational and project-management skills
Demonstrated ability to manage multiple deadlines and competing priorities
Excellent written and verbal communication skills
Confidence following up with stakeholders and holding others accountable for agreed-upon deadlines
Excellent attention to detail and commitment to maintaining accurate records
Sound judgment, discretion, and the ability to handle confidential information
Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint
Ability to research requirements, summarize information clearly, and identify when an issue should be escalated

Nice To Haves

Experience coordinating compliance requirements across multiple states is preferred
Experience supporting a multi-location or multi-entity organization

Responsibilities

Maintain an accurate and up-to-date compliance calendar that gives departments sufficient notice of upcoming obligations and deadlines.
Clearly communicate department-specific responsibilities and deadlines to leadership.
Assign compliance requirements to the appropriate owners and consistently track their progress through completion.
Maintain organized and accessible records that are ready for audits, inspections, and internal reviews.
Identify deadlines that are at risk of being missed and promptly escalate concerns to the appropriate leaders.
Monitor changes in laws, regulations, and industry requirements and communicate relevant updates to affected departments.
Coordinate internal reviews, external audits, regulatory inspections, and requests for supporting documentation.
Strengthen compliance processes by developing and improving practical workflows, checklists, policies, and tracking tools.
Coordinate with outside counsel, consultants, vendors, and regulatory agencies when additional guidance or support is needed.