Compliance Manager

Yellowstone Landscape • Bunnell, FL

8d

About The Position

Yellowstone Landscape is seeking a highly organized, proactive, and business-minded Compliance Manager to manage corporate, regulatory, licensing, and operational compliance across its multi-state organization. The role partners with Legal, Accounting, Risk, Human Resources, Operations, Sales, and other functional leaders to ensure the company is properly registered, licensed, and compliant in the jurisdictions where it operates. The manager develops and maintains scalable processes for corporate entities, licensing, regulatory filings, liens and payment protections, government and public work requirements, subcontractor compliance, acquisitions, new-market expansion, ethics and whistleblower administration, and other compliance matters.

The position is suited to someone comfortable working in a fast-paced, decentralized organization, managing requirements across numerous states and jurisdictions, and creating practical processes that reduce risk without placing unnecessary burdens on the business. The Compliance Manager also maintains compliance systems and documentation, supports audits and risk assessments, coordinates internal and external stakeholders, and reports relevant compliance metrics to Legal and senior management.

Requirements

• Bachelor's degree in Business, Legal Studies, Compliance, Risk Management, Accounting, Finance, or a related field preferred.
• Five or more years of relevant experience in corporate compliance, legal operations, licensing, risk management, corporate administration, or a related function preferred.
• Strong organizational and project-management skills, with the ability to manage numerous deadlines and competing priorities.
• Excellent attention to detail and ability to interpret regulatory requirements and translate them into practical business processes.
• Strong written and verbal communication skills and ability to work effectively with employees at all levels.
• Ability to exercise sound judgment, maintain confidentiality, and appropriately escalate matters requiring Legal or senior management involvement.
• Strong analytical and problem-solving skills, including ability to identify gaps and implement sustainable solutions.
• Proficiency with Microsoft Office and ability to learn and use compliance, legal, workflow, and document-management systems.

Nice To Haves

• Experience supporting a multi-state organization and managing requirements across multiple jurisdictions.
• Experience with contractor licensing, corporate registrations, public works requirements, liens, construction-related compliance, or similar areas.

Responsibilities

• Monitor federal, state, and local laws, regulations, licensing requirements, and other compliance obligations; coordinate with Legal and business leaders to address changes or identified risks.
• Manage business, contractor, landscape, pesticide, and other licenses and permits across operating jurisdictions, including applications, renewals, and documentation.
• Manage corporate entity compliance, including foreign qualifications, annual reports, registered agents, state registrations, and recurring corporate filings.
• Maintain a centralized compliance calendar and tracking system for licenses, registrations, permits, certifications, regulatory filings, renewals, and other critical deadlines.
• Administer the ethics and whistleblower reporting program, including documenting and routing matters, tracking investigations and corrective actions, and maintaining confidential records with Legal and Human Resources.
• Partner with Legal, A/R, and Operations to administer lien and payment-protection processes, including notices, payment bond claims, filing deadlines, liens, releases, and related documentation.
• Support government, municipal, and public works compliance, including contractor registrations, bonding, prevailing wage and certified payroll, affidavits, disclosures, and project-specific obligations.
• Support Sales and Operations with bid and qualification requirements, including licenses, registrations, W-9s, insurance certificates, bonding information, certifications, and disclosures.
• Review government and municipal RFPs and significant bid requirements to identify compliance obligations and coordinate additional review with Legal when required.
• Coordinate compliance requirements for new states, markets, and lines of business, identifying prerequisites before operations begin.
• Support acquisition due diligence and integration by identifying entity registrations, licenses, permits, regulatory requirements, compliance matters, and renewal obligations requiring transfer, replacement, or establishment.
• Track subcontractor licenses, insurance certificates, contracts, registrations, and other required documentation, and help establish standardized subcontractor compliance requirements.
• Coordinate pesticide, chemical, and environmental compliance with Operations, including licenses, certifications, permits, SDS documentation, and recordkeeping.
• Support DOT and fleet-related compliance as needed, including vehicle registrations, titles, transfers, and regulatory documentation.
• Maintain government and vendor registrations needed to perform or bid on applicable work.
• Coordinate regulatory notices, inquiries, citations, and requests for information, routing matters to appropriate stakeholders and ensuring timely responses.
• Conduct or coordinate periodic compliance risk assessments to identify gaps, emerging risks, missed requirements, and opportunities to improve controls and processes.
• Maintain a centralized compliance issue and corrective-action tracker and follow matters through resolution.
• Develop and maintain standard operating procedures, checklists, and internal controls for recurring compliance processes, including ownership, escalation, and documentation requirements.
• Develop standardized checklists for new jurisdictions, significant projects, public work, acquisitions, and other higher-risk activities.
• Coordinate required compliance training, certifications, acknowledgments, and attestations, and ensure appropriate completion records are retained.
• Establish and maintain document-retention and recordkeeping practices for compliance-related records.
• Maintain organized digital compliance archives to support operations, regulatory requests, audits, litigation, and due diligence.
• Support internal and external audits and compliance reviews by gathering documentation, responding to requests, identifying deficiencies, and tracking remediation.
• Coordinate with outside counsel, registered agents, licensing services, lien vendors, regulatory agencies, and other third-party providers when specialized assistance is required.
• Develop compliance reporting and dashboards for Legal and senior management covering deadlines, outstanding requirements, regulatory matters, corrective actions, significant risks, and other relevant metrics.
• Identify opportunities to use technology, automation, and standardized workflows to improve compliance monitoring, documentation, efficiency, and visibility.
• Perform other compliance-related responsibilities as assigned based on changes in operations, the regulatory environment, and business needs.

Benefits

• Competitive pay; paid weekly.
• Full group benefits package including health, dental, vision, life and disability insurance.
• 401(k) with a company match.
• Paid time off and holiday pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level