Compliance & Licensing Coordinator

Mobile Generation•Chicago, IL

1d•$35,000 - $58,000•Onsite

About The Position

We are seeking a highly organized and detail-oriented Compliance & Licensing Coordinator to support regulatory compliance across our multi-state retail operations. This role is responsible for managing business licenses, operational permits, corporate filings, and insurance documentation to ensure all locations remain compliant with state and local requirements. The Compliance & Licensing Coordinator works cross-functionally with Real Estate, Facilities, Field Operations, and external vendors to coordinate filings, maintain compliance tracking systems, and proactively address regulatory deadlines and requirements. This is an in-person role based at our Chicago corporate office and supports compliance for retail locations across multiple states.

Requirements

2–5 years of experience in licensing, regulatory compliance, corporate compliance, or administrative operations
Experience managing multi-state licensing or regulatory filings preferred
Strong organizational and documentation management skills
Experience tracking regulatory deadlines and maintaining compliance calendars
Ability to coordinate with municipalities, vendors, brokers, and internal teams
Proficiency in Microsoft Office or similar documentation and tracking systems
Strong attention to detail and ability to manage multiple deadlines simultaneously

Nice To Haves

Highly organized and detail-oriented professional
Strong process management and documentation skills
Ability to proactively manage regulatory deadlines
Clear communicator who can coordinate across multiple teams
Comfortable managing compliance requirements across multiple jurisdictions

Responsibilities

Manage business license applications and renewals across multiple jurisdictions
Coordinate operational permit renewals including fire, alarm, occupancy, and health permits
Manage PWU permit applications, renewals, and tracking
Coordinate overhead signage permit applications and renewals
Work with municipalities to ensure signage permit compliance
Coordinate inspections with local jurisdictions when required
Manage regulatory notifications when store locations close
Process license termination filings for closed locations
Maintain the company compliance master calendar and track regulatory deadlines
Track expiration dates for licenses, permits, and regulatory filings
Maintain organized regulatory documentation archives
Provide compliance status reporting to leadership
Escalate potential compliance risks prior to expiration deadlines
Support documentation requests during audits or regulatory reviews
Request and distribute Certificates of Insurance (COIs) for landlords and vendors
Track vendor insurance documentation and expiration dates
Maintain records of lease insurance requirements
Coordinate with insurance brokers to confirm coverage requirements
Submit updated insurance documentation when required
Manage Secretary of State annual filings
Coordinate annual report filings
Obtain certificates of good standing when required
Coordinate with registered agents on entity compliance matters
Manage vehicle registration renewals
Maintain vehicle registration expiration tracker
Maintain vehicle title documentation files
Track vehicle insurance policy documentation
Monitor insurance expiration dates and coordinate renewals with broker
Escalate insurance lapses immediately
Maintain vehicle documentation required for audits
Manage labor law poster compliance and distribution across all locations