Compliance & Enrollment Operations Manager

Healthy Kids Programs • Danbury, CT

2d • Onsite

About The Position

Healthy Kids Extended Day Programs is seeking a hands-on, solutions-oriented professional to manage and improve regulatory compliance, child registration, and subsidy operations. The role takes ownership of day-to-day issues while coordinating projects, collaborating across departments, and delegating tasks when appropriate. It also helps identify automation opportunities, coordinate with each team’s designated automation point person, and support successful implementation of process improvements. Childcare experience is not required; relevant backgrounds may include healthcare administration, compliance, enrollment, benefits administration, government programs, education, and other detail-oriented environments.

The position is based in person in Fishkill, New York, and collaborates with Registration, Subsidy, Operations, HR, Finance, Business Transformation, and senior leadership, including the CEO. Success includes accurate registrations, effective tracking and resolution of subsidy issues, complete and current documentation, timely licensing renewals and compliance work, fewer recurring issues and less manual rework, clear accountability for outstanding items, and automation initiatives that improve operational efficiency.

Requirements

• Organized, resourceful, and detail-oriented, with the ability to balance hands-on work and project coordination.
• Willingness to investigate details and resolve problems directly.
• Ability to coordinate projects, delegate tasks when appropriate, and hold people accountable for commitments.
• Ability to analyze workflows and identify ways to simplify or automate repetitive work.
• Ability to manage multiple priorities, deadlines, and follow-ups without losing track.
• Comfort with spreadsheets, databases, reporting tools, and learning new technology.
• Clear communication and ability to work effectively across departments.
• Initiative and a results-focused approach.
• Relevant experience may include compliance, healthcare administration, registration or enrollment, subsidy or benefits administration, licensing, credentialing, auditing, operations, project coordination, or process improvement.

Nice To Haves

• Childcare experience.
• Experience with multi-state regulatory requirements.

Responsibilities

• Help ensure applications, documentation, eligibility requirements, and renewals are handled accurately and on time.
• Follow up on missing information, pending approvals, and unresolved registration or subsidy issues.
• Work with Registration and Subsidy teams to resolve problems and improve processes.
• Track outstanding items and ensure they are followed through to completion.
• Identify recurring issues and develop practical solutions that improve accuracy, efficiency, and the experience for families and internal teams.
• Track required child health documentation, employee qualifications, licenses, certifications, renewals, and regulatory deadlines.
• Research state-specific requirements and translate them into practical procedures.
• Review records, conduct audits, identify compliance gaps, and follow through on corrective actions.
• Address missing or expiring documentation before it becomes a compliance problem.
• Maintain clear tracking and reporting so leadership can see what is complete, needs attention, or remains outstanding.
• Learn existing workflows and identify repetitive tasks, inefficiencies, and opportunities for improvement or automation.
• Collaborate with departments’ designated automation point people to evaluate, prioritize, and coordinate automation opportunities.
• Help define requirements, clarify responsibilities, delegate action items, and coordinate next steps for automation projects.
• Follow up with team members, monitor progress, resolve obstacles, and keep projects moving toward completion.
• Review updated workflows to confirm they address the original problem and deliver intended improvements.
• Continue managing day-to-day operational issues while helping teams transition to more efficient processes.
• Coordinate across departments and with senior leadership to improve processes and support organizational growth.

Benefits

• Employer-paid childcare for children enrolled in company programs during working hours.
• Medical, dental, and vision insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, PTO, and sick leave.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed