Compliance Coordinator
About The Position
The Compliance Coordinator supports regulatory and operational compliance efforts by assisting with test scheduling, processing and tracking test reports, supporting CERS (California Environmental Reporting System) reporting, and performing a variety of administrative and compliance-related tasks. This role ensures timely, accurate documentation and helps maintain adherence to applicable regulations, internal policies, and compliance standards. The Compliance Coordinator works closely with internal departments, vendors, technicians, and regulatory agencies to support compliance operations and maintain accurate records across multiple programs and jurisdictions.
Requirements
- High school diploma or equivalent required
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks, deadlines, and priorities simultaneously
- Strong written and verbal communication skills
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook
- Problem-solving skills with strong follow-through and accountability
- Ability to work independently and collaboratively in a team environment
- Discretion and professionalism when handling sensitive or regulatory information
- Strong time management and prioritization abilities
Nice To Haves
- associate or bachelor’s degree preferred in Environmental Science, Business, or related field
- 1–3 years of administrative or compliance-related experience preferred
- Familiarity with regulatory reporting systems such as CERS (California Environmental Reporting System) and Oregon DEQ (Department of Environmental Quality) preferred
- Experience working with databases, compliance software, or tracking systems is a plus
Responsibilities
- Coordinate and schedule required compliance testing (e.g., environmental, safety, or regulatory testing) with internal teams and external vendors
- Track testing timelines and ensure deadlines are met
- Receive, review, process, and maintain test reports for accuracy and completeness
- Assist with CERS reporting, including data entry, updates, and submission support
- Monitor compliance calendars and notify stakeholders of upcoming requirements, expirations, or renewals
- Maintain organized records of compliance documentation in digital and/or physical filing systems
- Support audits and inspections by gathering, organizing, and providing requested documentation
- Identify discrepancies or missing information and follow up to resolve issues
- Assist with developing and improving compliance tracking systems, workflows, and procedures
- Communicate with regulatory agencies, vendors, technicians, and internal departments as needed
- Coordinate travel and hotel accommodations for compliance team members and technicians as required
- Support ongoing communication related to testing schedules, reporting deadlines, and compliance updates
- Maintain organization and tracking of compliance-related parts, supplies, and inventory
- Support day-to-day operational and administrative tasks related to compliance activities
- Perform other related duties, tasks, and responsibilities as assigned based on business and operational needs
Benefits
- Medical, dental, and vision insurance
- Voluntary supplemental benefits
- 401(k) retirement plan with company match
- Paid time off (PTO) and paid holidays
- Employee discounts and company-sponsored programs
- Opportunities for training, development, and career growth
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
