COMPLIANCE COORDINATOR
About The Position
The Compliance Coordinator provides administrative and paralegal-level support for the hospital’s risk management and legal functions. This role is responsible for organizing and maintaining legal documents, tracking litigation and claims, assisting with regulatory compliance efforts, and supporting leadership in managing risk-related activities. The position works directly with the CEO, external legal counsel, and department leaders to ensure accurate documentation, timely follow-up, and appropriate handling of legal, regulatory, and compliance matters. The Compliance Coordinator provides administrative, legal, and compliance support for the hospital’s risk management, regulatory, and litigation-related functions. This position assists leadership and legal counsel with organizing legal documentation, tracking claims and compliance activities, supporting internal investigations, maintaining regulatory readiness, and ensuring accurate documentation and follow-up related to risk and compliance matters. The role serves as a key support position in promoting organizational compliance, risk reduction, and adherence to applicable healthcare laws, regulations, and hospital policies.
Requirements
- High school diploma or equivalent
- Some knowledge of California laws and medical terminology
- A minimum of one to two years of experience in legal assistant/paralegal work and/or healthcare administration or compliance is required
- Basic understanding of legal processes, including litigation, discovery, and filing requirements, as well as document control and record retention practices
- Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook, is required
- Excellent organizational, communication, and documentation skills
- Ability to maintain strict confidentiality
- Ability to effectively communicate and exchange information
- Ability to understand communication of others with or without adaptive devices
- Ability to perform basic math
- Ability to read at an elementary level
Nice To Haves
- An associate’s degree or higher
- Legal coursework or related knowledge is preferred
Responsibilities
- Organize and maintain legal case files and documentation
- Track litigations, claims, subpoenas, and legal deadlines
- Assist with preparation of Discovery responses, Chronologies and case summaries, Internal investigation documentation
- Coordinate document requests between departments and legal counsel
- Maintain logs of legal activity, including claims and litigation tracking
- Coordinate scheduling of depositions, legal calls, and meetings
- File legal documents with courts and regulatory agencies as directed
- Maintain investigation records
- Track adverse events, complaints, and grievances
- Assist in compiling documentation for Root Cause Analyses (RCA)
- Support reporting and tracking of risk trends
- Ensure accurate and organized storage of all risk-related documentation
- Assist with preparation for surveys (CDPH, CMS, Joint Commission)
- Maintain policy and compliance documentation
- Track regulatory requests and ensure timely follow-up
- Support audit preparation and documentation reviews
- Audit patient charts regularly and determine where risk may be involved
- Keep up to date knowledge of changing laws
- Assist in monitoring compliance-related activities and deadlines
- Conduct basic legal and regulatory research
- Prepare reports, correspondence, and documentation
- Organize and maintain physical and electronic filing systems
- Coordinate meetings, conference calls, and scheduling
- Communicate with external parties (attorneys, agencies, vendors)
- Provide administrative support to CEO related to legal and risk matters
- Assist with special projects as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
