Compliance Coordinator

The Pharmacy Hub•Fort Lauderdale, FL

10d•$60,000 - $66,000•Onsite

About The Position

The Compliance Coordinator directly supports the Compliance Officer in coordinating and executing compliance projects across pharmacy operations. The role conducts regulatory research, supports investigations, maintains documentation, tracks deadlines, and follows up proactively on pending items. The coordinator works with Pharmacy, Quality, Operations, IT, HR, and the Licensing Specialist. Success requires accurate documentation, timely completion of delegated work, early identification of issues, and consistent follow-through with minimal supervision. Final regulatory decisions and approvals remain with authorized leadership. The position works out of both the Davie and Miami Gardens locations, Monday through Friday, from 9:00 a.m. to 6:00 p.m. The stated pay range is $60,000–$66,000 USD. The Pharmacy Hub describes its work as supporting pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies by distributing pharmaceuticals, medical devices, and other healthcare products directly to patients.

Requirements

High school diploma.
At least 2 years in compliance support, regulatory coordination, legal assistance or paralegal work, inspections, audits, or investigations.
At least 2 years working in or supporting a regulated industry.
Experience supporting compliance in a regulated environment through pharmacy operations, regulatory affairs, legal assistance or paralegal work, inspections, audits, or investigations.
Advanced computer and technology proficiency, including the ability to work across multiple software platforms and learn new systems quickly with minimal assistance.
Strong Microsoft Office and Google Workspace skills, particularly Excel or Google Sheets, including formulas, filtering, data organization, and reporting.
Experience using electronic document management, project tracking tools, digital forms, and collaboration platforms.
Ability to research regulatory requirements using authoritative sources, review records, organize evidence, and prepare clear written summaries.
Strong organization and follow-through, including managing multiple projects, tracking deadlines, providing reminders, and escalating outstanding issues.
Proactive, resourceful, and self-directed approach, with the ability to anticipate needs and complete delegated tasks with minimal supervision.
Strong written and verbal English communication skills, attention to detail, sound judgment, and discretion with confidential information.
Ability to work across the Miami and Davie locations and accommodate occasional schedule changes or after-hours needs.

Nice To Haves

Pharmacy experience is strongly preferred; relevant legal support, inspection, or investigation experience involving regulatory matters may qualify. These years may overlap with the similar-role requirement.
Direct experience in pharmacy regulatory compliance, particularly community, mail-order, or compounding pharmacy operations.
Familiarity with BOP requirements, FDA/DEA regulations, USP standards, or healthcare privacy requirements.
Experience supporting SOP development, investigations, corrective actions, audits, and inspection preparation.
Associate’s or bachelor’s degree in legal studies, healthcare administration, business, information systems, or a related field; paralegal or relevant compliance certification.
Experience with pharmacy software, Atlassian tools, electronic training platforms, and workflow automation.
Experience using approved AI tools responsibly, including verifying results and protecting confidential information.
Bilingual English/Spanish.

Responsibilities

Maintain a centralized tracker of compliance projects, deadlines, responsible parties, and pending items; provide reminders and regular status updates to the Compliance Officer.
Coordinate delegated tasks across departments, follow up on outstanding requests, and promptly escalate delays or compliance concerns.
Research pharmacy regulatory requirements using authoritative sources and prepare clear summaries for the Compliance Officer’s review.
Review records and workflows for completeness and potential compliance gaps, and communicate findings to the Compliance Officer.
Draft correspondence, reports, procedures, forms, presentations, and meeting summaries for review and approval.
Support SOP development and implementation with the SOP coordinator, including document control, version tracking, and acknowledgment records.
Protect confidential information and maintain accurate, traceable records.
Support compliance investigations by collecting records, organizing evidence, preparing timelines, and documenting findings.
Track corrective and preventive actions, training requirements, and supporting evidence through completion.
Organize documentation for inspections, audits, regulatory requests, and client compliance inquiries.
Coordinate with IT and software vendors on compliance requirements, system improvements, testing, and implementation follow-up.
Use spreadsheets, project management tools, and approved software to improve tracking, reporting, and organization.
Support additional compliance initiatives assigned by the Compliance Officer.