Compliance and Monitoring Specialist

Government of the Virgin Islands

About The Position

The Compliance and Monitoring Specialist works under the direct supervision of the Compliance Manager and supports the Compliance Unit’s review and analysis of operational and programmatic policies and procedures for federally funded programs. These include FEMA Public Assistance (PA) and Hazard Mitigation Grant Programs (HMGP), HUD Community Development Block Grant Disaster Recovery Program (CDBG-DR), and the Federal Highway Administration Emergency Relief Program (FHWA-ER). The specialist monitors operational, legal, regulatory, and financial administration; tracks adherence to applicable policies, statutes, regulations, and standards; and assists with corrective actions and responses to audit findings. The role also supports audit processes, provides technical assistance, responds to external information requests, and helps ensure program staff, subrecipients, and vendors understand applicable requirements. The position requires a 40-hour Monday–Friday work week, 8:00 a.m. to 5:00 p.m.; after-hours work may be required. The stated salary is $60,000–$65,000 per annum, depending upon qualifications.

Requirements

Bachelor’s degree in Business Administration, Accounting, Finance, English, Public Administration, or another related degree program.
Experience in compliance and quality improvement practices.
Knowledge and understanding of laws, rules, and internal controls in government operations.
Computer literacy, including Microsoft Word, Excel, and Outlook.
Strong oral and written communication skills.
Ability to be flexible and work under pressure.
Ability to work harmoniously with other agency personnel.
Ability to maintain confidentiality in all assignments.
Ability to multitask, collaborate in a team-oriented environment, and solve problems.
Ability to perform duties with limited supervision.
Ability to work a 40-hour work week, Monday through Friday, 8:00 a.m. to 5:00 p.m.; after-hours work may be required.
Competency with standard office equipment, including a computer, fax machine, copier, typewriter, printer, calculator, and scanner.

Nice To Haves

Experience in external or internal auditing is a plus.
Equivalent combination of education and experience is accepted.

Responsibilities

Assist with internal audits, regulatory monitoring visits by FEMA, HUD, HUD OIG, and the Territory, and responses to government investigations and queries.
Assess adherence to program and operational policies and procedures, and help develop monitoring plans and schedules for federally funded programs under the Office of Disaster Recovery.
Develop action plans for objectives in special audits and studies of departmental activities, functions, and programs.
Review and revise monitoring and compliance policies and procedures in response to organizational or regulatory changes, and research compliance matters.
Work with programs to ensure staff, subrecipients, and vendors have the tools and knowledge needed to meet applicable federal and local requirements.
Support compliance and monitoring activities, including developing monitoring approaches and methodologies, executing monitoring plans, overseeing programmatic and operational monitoring, and conducting other programmatic reviews.
Address identified risks and deficiencies in programmatic functions and service delivery, including those involving vendors and subrecipients.
Coordinate and provide technical assistance and training on federally funded program requirements, including FEMA and HUD requirements.
Perform work related to Section 3, Davis-Bacon, and other federal cross-cutting requirements, including determining applicability, supporting contractors and stakeholders, providing outreach and training, and reviewing compliance documentation.
Prepare and track compliance reports to ensure program goals conform to federal grant guidelines.
Maintain an understanding of federal disaster recovery programs and applicable federal and state regulations.
Implement and administer databases and tools for tracking and monitoring responses.
Track changes in contractual provisions or regulations and communicate changes to relevant stakeholders.
Track operational, legal, regulatory, and financial requirements related to PA, HMGP, CDBG-DR, and FHWA-ER.
Develop audit trackers, analyze information, and report deficiencies to Compliance Managers and the Supervisor.
Work with the Compliance Manager to implement corrective action plans, monitor progress, and ensure completeness.
Coordinate responses from appropriate recipients and subrecipients.
Assist in preparing Corrective Action Plans.
Conduct internal control reviews by examining records, operating methods, and management controls, and interviewing managers, employees, grantees, and others to assess effectiveness.
Perform other related duties and responsibilities as assigned.