Compliance Administrator

Heaven Hill Brands•Bardstown, KY

7h•Onsite

About The Position

The Compliance Administrator is responsible for certain state, municipal, and other regulatory compliance requirements filings for various Heaven Hill entities. The role will provide support to the Compliance Managers and Senior Director, Regulatory Compliance as needed. The ideal candidate will have strong analytical skills and attention to detail; the ability to understand complex state and municipal regulatory compliance requirements; excellent communication skills to allow effective interactions with regulators and team members; ability to work collaboratively and manage numerous projects simultaneously; and ability to provide real-time advisement and work independently to meet quick deadlines.

Requirements

High school diploma or equivalent; Associate or Bachelor’s degree preferred
Minimum three (3) years of office/administrative experience, preferably in compliance
Excellent computer skills and attention to detail
Strong written and verbal communication skills
Strong organizational skills
Strong customer service experience
Strong attention to detail and accuracy
Excellent computer skills with proficiency in Microsoft Word, Excel and Outlook
Strong time management skills: ability to prioritize to meet deadlines
Strong Analytical skills

Responsibilities

Create and file all “Open State” brand registrations
File all “Open State” brand renewals per recurring deadlines
Manage renewals of state licenses and/or permits for states where required, per recurring deadlines
Manage renewals of salesperson permits per recurring deadlines
Maintain and update customer contracts and territorial assignments in various Franchise states
Update corporate information with the various Secretary of State offices, and file state “Annual Reports” for multiple legal entities as needed
File monthly price changes/postings for CT, MA, RI, and MN
Responsible for monthly “state” activity reporting via import and review of data into “SOVOS” software, monthly shipment reports.
Update/renew various other municipal permits, city, county, etc.
Assist with COLA and Formula filings with TTB
Liaise with operations, marketing, and sales as needed to support the business
Assist Compliance Managers, and Senior Director, Regulatory Compliance as needed
Work with state and municipal regulatory agencies to keep current all legal entities permits and licenses
Maintain up-to date calendar for all state and other municipal permit renewal requirements