Compliance Administrative Assistant

RCIL•Utica, NY

About The Position

The successful candidate will be expected to: Compile data to create a variety of documents in Microsoft Office. Prepare, proofread, and format compliance report, correspondence, and presentations. Maintain organized and accurate filing systems, both electronic and paper, for compliance documentation. Maintain compliance related logs, spreadsheets, and database. Complete initial and monthly exclusion checks and complete necessary follow-up on any potential matches. Distribute and track Compliance training for Independent Contractors. Assists Compliance staff with daily mail, letters, setting up meetings, return of messages, and filing. Assist in preparing for conferences, workshops, or meetings; attend and take minutes as requested. Order all office supplies for the Compliance Department. Complete, distribute and follow-up on program surveys. Complete record requests and other legal requests as directed.

Requirements

Office machines such as fax, copier, and printer.
Excellent organizational skills and reliability.
Proficient in Microsoft Office.
Excellent oral and written communication, and flexibility.
Strong interpersonal and customer service skills required.
Accredited Business School Certificate or associate degree preferred. High School Diploma or equivalent required.

Nice To Haves

Accredited Business School Certificate
Associate degree

Responsibilities

Compile data to create a variety of documents in Microsoft Office.
Prepare, proofread, and format compliance report, correspondence, and presentations.
Maintain organized and accurate filing systems, both electronic and paper, for compliance documentation.
Maintain compliance related logs, spreadsheets, and database.
Complete initial and monthly exclusion checks and complete necessary follow-up on any potential matches.
Distribute and track Compliance training for Independent Contractors.
Assists Compliance staff with daily mail, letters, setting up meetings, return of messages, and filing.
Assist in preparing for conferences, workshops, or meetings; attend and take minutes as requested.
Order all office supplies for the Compliance Department.
Complete, distribute and follow-up on program surveys.
Complete record requests and other legal requests as directed.

Benefits

PTO – vacation (16-24 days a year based on longevity) Sick leave 12 days a year, and 13 paid holidays.
Ability to work a 4-day schedule after 6 months on the job. Multiple work schedules available.
Wellness program with the ability to earn an additional 3 PTO days a year.
401K with up to 10% employer investment.
Heavily subsidized Health Insurance with co-pays.
Vision and Dental insurance.
Flexible Spending Accounts-Medical and Dependent Care.
Monthly contribution towards dependent care. (to offset childcare costs)
Company paid Life Insurance and Identity theft protection. (LifeLock)
Employee Assistance Program.
Family Medical Leave, Paid Family Leave, Military Leave, Bereavement Leave, Jury Duty Leave, Bone Marrow and Blood Donation Leave, Voting Time Leave, Election Leave, and Leaves for Crime Victims and Domestic Violence Victims.
Employees may be eligible for the federal Public Service Loan Forgiveness program to have student loans forgiven.
Free covered parking.
Additional benefits available.