Administrative Assistant - Code Compliance

City of Fort Lauderdale•Fort Lauderdale FL 33311, FL

1d•Onsite

About The Position

The Community Enhancement and Compliance Division seeks an Administrative Assistant. The Administrative Assistant supports our department by performing administrative services. They assist management with administrative tasks such as tracking and compiling information of interest, preparing various reports detailing administrative information, reads and answers correspondence, and sometimes handles confidential information. This job classification is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.

Requirements

Successful completion of at least two (2) years of college coursework in Business Administration, Public Administration, or a closely related field from an accredited institution
Three (3) years of progressively responsible administrative experience in Code Compliance, Planning, Building, Construction, or a related area
Additional qualifying experience or coursework at an accredited college or university may substitute for the required education or experience on a year-for-year basis
If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form ( J-204) . to the online application.

Nice To Haves

Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Ability to type accurately at a minimum of 40 words per minute
Knowledge of code compliance, building, and construction terminology
Familiarity with or experience using the Land Management platform, Accela
Demonstrated excellence in customer service and interpersonal communication

Responsibilities

Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility.
Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities.
Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies.
Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities.
Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate.
Maintains detailed and accurate records; provides, creates and submits reports as required.
May prepare and maintain payroll for assigned division.
Maintains department filing, records and rosters; develops, implements and modifies filing systems.
Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing.
Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures.
Prepares a variety of documents for the purchase of supplies and equipment.
Performs related work as required.