Compensation & Benefits Assistant - 6 month contract

The Corporation of the City of Markham • Markham, ON

7d • CA$59,858 - CA$71,046 • Onsite

About The Position

The Compensation & Benefits Administrative Assistant provides administrative and clerical support to the Compensation & Benefits team. This role manages People Services mailboxes, processes employee documentation, maintains and ensures accurate HRIS records, and supports routine and ad‑hoc activities related to pay, benefits, and pension (OMERS).

Requirements

• College Diploma, preferably in administration and/or human resources discipline
• Strong administrative skills, preferably in areas of pay and/or benefits administration.
• Strong attention to detail and accuracy.
• Strong commitment to confidentiality and handling private employee data
• Strong communication and customer‑service skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with HRIS systems (preferably in ADP Workforce Now), Excel, and document‑management tools.
• As a condition of employment, you will be required to provide a satisfactory Criminal Record and Judicial Matters check.

Responsibilities

• Validate employee data entries in the City’s HRIS (ADP workforce Now).
• Enter employee data into HRIS as required.
• Maintain and organize electronic employee files.
• Manage People Services Admin Package and Benefits Info mailboxes.
• Review employment contracts and OMERS forms for completeness and accuracy.
• Ensure documents are accurately tracked, organized and followed up as required.
• Respond to employee and supervisor inquiries by phone and in writing.
• Administers the non-union pay grid progression process.
• Supports the administration of the pension enrolment and buyback activities.
• Issues and administers benefits change forms and notifications.
• Supports the administration of benefit change communication.
• Supports upload of People Services documents into internal website (Checkmark).
• Supports the management and tracking of employee files and documents.
• Supports the vacation reporting process.
• Prepares employment verification letters as required.
• Supports ad hoc and project based requests.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree