Lease Audit Review / Silver Star

City of New York•New York, NY

About The Position

The Community Coordinator will work in the Lease Audit Unit within the Real Estate Services (RES) division of the NYC Department of Citywide Administrative Services (DCAS). RES supports City operations by managing City-owned and occupied real estate, acquisitions, sales and other property dispositions, and related design, planning, zoning, valuation, and financial services. The Financial Services team handles property valuations, lease administration, revenue and financial analysis, lease audits, and budget and lease enforcement. The Lease Audit Unit reviews landlord and tenant financial records to verify that City agencies are charged correct rent and that City tenants paying rent based on a percentage of revenue comply with their leases. The unit follows up on audit findings to recover amounts overpaid or owed to the City and works with agencies and landlords to address questions and disputes concerning rent and additional rent. The position supports payment administration, lease enforcement, records and reporting, and related special projects. Compensation is listed as USD 34.41–USD 34.41. The posting identifies the role as Community Coordinator, job number 56058.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities related to the duties; or high school graduation or equivalent and six years of such experience; or equivalent education and/or experience.
All candidates must have at least one year of experience in community work or community-centered activities as described in the first qualification pathway.

Responsibilities

Assist with monitoring or tracking funds modifications and registrations.
Prepare new needs submissions.
Process payment requisitions and payment requests.
Coordinate reconciliation of project budgets, commitments, and liquidation.
Assist with running and distributing FMS Info-Advantage reports.
Coordinate paperwork processing for capital payments.
Create transmittal listings for payments to be sent.
Make copies of routing sheets, payment requisition Part B, and vendor invoices.
Record information in the EAO database and payment log.
Submit capital payments to EAO.
Review payments to ensure they are properly signed and consistent with EAO database financial information.
Create or update payment records in the database.
Create or update routing pages, print two copies of payment reports, and submit them with payments to EAO; ensure the report is clocked in and retain one copy for records.
Coordinate and update lease enforcement actions.
Review arrears reports, update IPIS and Archibus, and assist in monitoring delinquent tenants.
Prepare lease-enforcement non-payment legal documents and interact with lease administrators, the DCAS legal unit, process servers, and the Marshals Office.
Review and update the late charges report.
Update NIPS (TAS and IPIS).
Work on special projects.