Lease Audit Review / Silver Star

City of New York•New York City, NY

About The Position

The Real Estate Services (RES) division of the New York City Department of Citywide Administrative Services (DCAS) supports City government operations by addressing the City’s real estate needs. RES manages 37 million square feet of City-owned and/or occupied real estate and handles citywide acquisitions, sales, and other dispositions. Its services also include architectural design, space planning and project management, zoning and land-use analyses, property valuations, and financial analyses of real estate transactions. The RES Financial Services team provides property valuations, lease administration, revenue and financial analysis, lease audits, and budget and lease-enforcement services. The Lease Audit Unit reviews landlord and City-tenant financial records to confirm that agencies are charged the correct rent and that tenants paying variable rents comply with their leases. The unit follows up on audit findings to recover amounts overpaid or owed to the City and works with City agencies and landlords to resolve questions and disputes concerning rent and additional charges. The selected candidate will support payment processing, financial tracking and reporting, lease enforcement, and related administrative work. This includes assisting with payment requisitions and capital-payment paperwork, maintaining payment and database records, reviewing arrears and late-charge reports, updating relevant systems, preparing non-payment legal documents, and coordinating with lease administrators and legal and enforcement offices.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities related to the duties; or high school graduation or equivalent and six years of such experience; or equivalent education and/or experience.
All candidates must have at least one year of experience in community work or community-centered activities related to the duties.

Responsibilities

Assist with monitoring or tracking fund modifications and registrations.
Prepare new-needs submissions.
Process payment requisitions and payment requests.
Coordinate reconciliation of project budgets, commitments, and liquidation.
Assist with running and distributing FMS Info-Advantage reports.
Coordinate processing of paperwork pertaining to capital payments.
Create transmittal listings for payments to be sent.
Make copies of routing sheets, payment requisition Part B, and vendor invoices.
Record payments in the EAO database and payment log.
Submit capital payments to EAO.
Review payments to ensure they are properly signed and consistent with financial information in the EAO database.
Create or update payment records in the database.
Create or update routing pages, print two copies of payment reports, and submit the reports with payments to EAO; ensure a report is clocked in and retain one copy for records.
Coordinate and update lease-enforcement actions.
Review arrears reports, update IPIS and Archibus, and assist with monitoring delinquent tenants.
Prepare lease-enforcement non-payment legal documents.
Interact with lease administrators, the DCAS Legal Unit, process servers, and the Marshals Office.
Review and update the late-charges report.
Update NIPS (TAS and IPIS).
Work on special projects.