Senior Lease Administrator – CAM Audit Focus

Mohr Partners • Dallas, TX

8d

About The Position

Mohr Partners, Inc. is hiring a Senior Lease Administrator for its Lease Administration team. The role leads CAM, insurance, and real estate tax reconciliation audits across a multi-location retail portfolio, from document review through settlement. It identifies landlord overcharges, recovers client savings, and guides Portfolio Administrators. The position also handles the full scope of lease administration in a fast-paced, client-first team.

The role includes reviewing lease terms and landlord charges, obtaining and validating supporting documentation, preparing audit findings, negotiating credits, tracking recoveries, and responding to client questions. It also covers lease abstraction and data quality, lease financials and reporting, client and landlord relationships, team guidance, process improvement, and support for new client setups and special projects.

Requirements

• Bachelor's degree or equivalent experience.
• 5–8 years of lease administration experience, including hands-on CAM reconciliation or audit work.
• Strong understanding of retail lease terms and CAM reconciliation, with a record of recovering landlord overcharges.
• Advanced Excel skills for rebuilding reconciliations, CAP calculations, and variance schedules.
• Clear, firm, and professional writing for landlord negotiations.
• Strong organizational skills, close attention to detail, and ability to manage many audits under deadline.
• Experience mentoring or reviewing the work of junior team members.

Nice To Haves

• Experience with Lease Harbor, Visual Lease, ProLease, LeaseAccelerator, and/or CoStar.

Responsibilities

• Lead CAM, insurance, and real estate tax reconciliation audits across a multi-location retail portfolio, from document review through settlement.
• Determine whether landlord charges are permitted under the lease, including pro rata share, gross-up, caps, base years, fees, and expense exclusions.
• Request and review landlord backup and match charges to invoices, general ledger reports, and tenant payment history.
• Identify overcharges and billing errors, prepare findings reports supported by lease terms, and negotiate credits with landlords in writing.
• Track recovered savings and recurring overcharge trends across the portfolio.
• Submit audit packages through internal quality control and answer client follow-up questions promptly.
• Abstract and review leases and review abstracts prepared by other team members.
• Coordinate abstraction work from transition and regional teams and track projects through quality control.
• Validate lease data entry, identify high-risk lease language, and suggest changes.
• Review client estoppels and comment on issues or errors.
• Review and process monthly rent files, rent payments, and rent variance analyses.
• Manage subtenant billing and collections and prepare invoices.
• Set up and maintain critical-date reminders and report on them to clients.
• Produce monthly, quarterly, annual, and ad hoc client reports.
• Train and guide Portfolio Administrators on audit methods and lease administration best practices.
• Build relationships with clients, landlords, property managers, vendors, and outsource partners.
• Improve process efficiency, deliver projects on time and on budget, and support new client setups and special projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior