Senior Lease Administrator – CAM Audit Focus
About The Position
Mohr Partners, Inc. is hiring a Senior Lease Administrator to join its Lease Administration team. The role leads CAM, insurance, and real estate tax reconciliation audits across a multi-location retail portfolio, identifies landlord overcharges, recovers savings for clients, and guides Portfolio Administrators. It also covers the full scope of lease administration in a fast-paced, client-first team. The position includes lease abstraction and data quality, lease financials and reporting, and client and team leadership. The Senior Lease Administrator reviews leases and abstracts, coordinates abstraction projects, validates lease data, processes rent files and payments, manages subtenant billing and collections, tracks critical dates, and produces client reports. The role also trains and guides Portfolio Administrators and works with clients, landlords, property managers, vendors, and outsource partners to deliver projects efficiently. This is general office work involving sitting and computer use for up to eight hours a day, with occasional standing. It regularly involves reading printed and on-screen material, typing, and communicating clearly in writing and in person. The position is full-time in Dallas, Texas.
Requirements
- Bachelor's degree or equivalent experience.
- 5–8 years of lease administration experience, including hands-on CAM reconciliation or audit work.
- Strong understanding of retail lease terms and CAM reconciliation, with a record of recovering landlord overcharges.
- Advanced Excel skills for rebuilding reconciliations, CAP calculations, and variance schedules.
- Clear, firm, and professional writing skills for landlord negotiations.
- Strong organizational skills and close attention to detail.
- Ability to manage many audits under deadline.
- Experience mentoring or reviewing the work of junior team members.
Nice To Haves
- Experience with Lease Harbor, Visual Lease, ProLease, LeaseAccelerator, and/or CoStar.
Responsibilities
- Lead CAM, insurance, and real estate tax reconciliation audits across a multi-location retail portfolio, from document review through settlement.
- Check landlord charges against lease terms, including pro rata share, gross-up, caps, base years, fees, and expense exclusions.
- Request and review landlord backup, matching charges to invoices, general ledger reports, and tenant payment history.
- Identify overcharges and billing errors, prepare findings reports with lease support, and negotiate credits with landlords in writing.
- Track recovered savings and recurring overcharge trends across the portfolio.
- Submit audit packages for internal quality control and respond promptly to client follow-up questions.
- Abstract and review leases, including reviewing abstracts prepared by other team members.
- Coordinate abstraction work from transition and regional teams and track projects through quality control.
- Validate lease data entry, identify high-risk lease language, and suggest changes.
- Review client estoppels and comment on issues or errors.
- Review and process monthly rent files, rent payments, and rent variance analyses.
- Manage subtenant billing and collections and prepare invoices.
- Set up and maintain critical date reminders and report on them to clients.
- Produce monthly, quarterly, annual, and ad hoc client reports.
- Train and guide Portfolio Administrators on audit methods and lease administration best practices.
- Build relationships with clients, landlords, property managers, vendors, and outsource partners.
- Improve process efficiency, deliver projects on time and on budget, and support new client setups and special projects.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
