Community Coordinator - Construction

Mattamy Homes•Ottawa, ON

11d•$50,000 - $73,500•Onsite

About The Position

Reporting to the Senior Builder, the Community Coordinator will be responsible for all office administration duties and will help achieve Mattamy’s Mission to provide The Best Homeowner Experience in all activities undertaken. Mattamy Homes is the largest family-owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton. Mattamy Homes is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.

Requirements

A minimum of 2 years office administration experience in a high volume or fast paced environment.
Strong computer skills in Microsoft Office, particularly Word, Excel and Outlook.
Strong scheduling skills are essential.
Demonstrated ability to follow through on scheduled work commitments.
Pleasant phone manner and ability to manage multiple lines simultaneously.
Ability to draft professionally formatted correspondence for internal and external use.
Ability to multi-task and complete work on time and in a fast paced, unpredictable environment.
Ability to work within a dynamic team setting, share various responsibilities and demonstrated ability to work independently.

Nice To Haves

Knowledge of construction technology and an understanding of the Tarion performance guidelines would be beneficial, along with basic knowledge of residential construction.
Degree and/or Diploma in Administration or a suitable combination of work experience and education.

Responsibilities

Receives, examines and processes documentation, ensuring accuracy and timeliness for distribution to various company departments.
Responsible for the tracking, sorting and distribution of all paperwork to and from Head Office.
General clerical support including answering phones, replying to emails, ordering and receiving building material/supplies, data entry, photocopying, faxing and filing.
Provide administrative and clerical support to the Senior Builder and Production Manager as required.
Prepare and code purchase orders and completion slips generated from the community. Includes daily and weekly input of production schedule updates.
Maintain a clean and organized work environment.
Manage weekly payroll of field staff.
Emphasis on preparing and processing work orders in conjunction with the efficient coordination and scheduling of Technicians.
Order all lumber for contract work as required. Assist Trade Partners with respect to extras, sketches, completions and building supplies. Prepare and code purchase orders and completion slips generated from site.
Prepare, print, and monitor weekly reports.
Data input and information management to generate work orders for the timely completion of deficiencies.
Other duties as assigned.