Onsite Community Association Manager Part-Time (AVA51426)

RealManage•Annandale, VA

3d•Onsite

About The Position

RealManage is a fast-growing, tech-forward HOA management company that is Certified™ by Great Place to Work®. We are one of the top community management firms in the U.S., operating in 16 states and Washington, D.C. We use innovative, tech-driven approaches to deliver exceptional service. The Part-time Community Association Manager (CAM) is the key ambassador and face of RealManage, responsible for leading the day-to-day operations of a portfolio of community associations. This role ensures professional, timely, and top-tier service that aligns with RealManage’s core values, service level agreements, and guiding principles. The CAM works closely with the Director of Community Association Management (DCAM) and Boards of Directors to support smooth community operations, resolve issues efficiently, promote community harmony, and enhance the overall value and experience of each community. By building strong, positive relationships with homeowners, board members, and vendors, the CAM plays a critical role in delivering exceptional customer satisfaction and fostering vibrant, well-managed communities.

Requirements

Must be able to work part-time and have some flexibility to work as needed
Position requires driving - a valid DL and reliable transportation is needed
Minimum 2-3 years in property management /community management experience in addition to other professional work experiences that demonstrate leadership capabilities.
Proven ability to effectively manage and lead a team.
Experienced in managing complex developer portfolios and relationships.
Strong understanding of community association business and financial statements.
Excellent organizational, time management, and communication skills.
High integrity, honesty, professionalism, and customer service orientation
Excellent verbal and written communication skills, with the ability to effectively engage with both internal and external customers.
Proficiency in MS Office applications (Word, Excel, and Outlook).

Nice To Haves

CMCA or state-equivalent certifications desired.

Responsibilities

Respond promptly to all emails and calls—within 24 hours—while upholding RealManage ‘s guiding principles.
Oversee the daily operations of a portfolio of community associations, providing strategic and operational guidance to Boards of Directors.
Serve as a trusted advisor to Boards, assisting with contractor selection, insurance coordination, and long-term planning.
Lead, mentor, and support staff to foster professional growth and high performance.
Build strong relationships with residents, promote clear communication and a collaborative community culture.
Develop and execute strategic plans to enhance services, amenities, and operational efficiency.
Ensure full compliance with governing documents, legal regulations, and industry standards.
Manage vendor relationships, including bidding, contract negotiation, oversight, and issue resolution.
Review, approve, and oversee vendor payments in coordination with community budgets.
Prepare and manage annual budgets for multiple communities, ensuring accuracy and alignment with Board objectives.
Collaborate with accounting on financial performance, including invoice processing, cash flow management, and variance analysis.
Monitor collections and accounts receivable, initiating legal actions when necessary to protect association interests.
Present clear, timely financial and operational reports to Boards and stakeholders.
Provide consistent updates on community matters—such as collections, compliance, service requests, and work orders.
Oversee community projects (repairs, maintenance, improvements), ensuring quality, timeliness, and budget adherence.
Implement risk management strategies and maintain proper insurance coverage; manage claims to resolution.
Prepare for and conduct Board and Annual Meetings, including producing monthly management reports with actionable insights.
Address escalated homeowner concerns professionally and effectively.
Proactively identify opportunities for service and operational improvement.
Participate in required team and training meetings to stay informed and up to date.
Conduct all duties with the highest level of personal, professional, and ethical integrity.
Analyze and navigate complex issues with sound judgment and problem-solving skills.
Complete special projects and additional responsibilities as assigned by supervisor.