Community Associate (HOA Manager in Training)

CAMS (Community Association Management Services)•Carmel, IN

8d•$45,000 - $53,000

About The Position

The Community Associate (Manager in Training) is a full-time, salaried role designed to introduce newcomers to community association management and prepare them to become portfolio managers. The associate shadows community managers in the regional office, follows a structured learning path, and gains hands-on experience through mentorship, department support, on-site meetings and inspections, and administrative work. Associates also attend monthly in-house training meetings. Once their knowledge and expertise are sufficient to manage a portfolio, they may be promoted to Community Manager. The transition typically takes six to eighteen months, with the supervisor assessing readiness through check-ins and performance reviews. CAMS manages homeowner, property, and condominium associations, as well as high-rise, mixed-use, and lifestyle communities. The role involves learning to communicate with boards and homeowners, manage community finances and operations, coordinate vendors, attend meetings, and supervise administrative and maintenance staff when applicable.

Requirements

Proven proficiency in learning new technology.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Proven capability to review and analyze financial reports.
Grasp of contractual bidding processes.
Knowledge of proper meeting order.
Familiarity with the architectural request process.
Ability to create and maintain a proper working budget.

Nice To Haves

Associate degree or higher.
Property management-related experience.

Responsibilities

Maintain communication with boards of directors and homeowners.
Prepare and present budgets to boards.
Analyze monthly financial reports and create variance reports for boards.
Create monthly management reports.
Contact and coordinate with vendors for community maintenance projects.
Oversee daily operations of a portfolio of communities as training and readiness permit.
Attend board meetings and internal team meetings.
Supervise administrative and maintenance staff when applicable.
Complete the learning path and participate in hands-on training, mentoring, department exposure, on-site meetings and inspections, and monthly in-house training sessions.

Benefits

Paid Time Off
Paid Company Holidays
Comprehensive medical, dental, and vision plans
401(k)
Life Insurance
Short-term Disability
Long-term Disability
Accident coverage
Critical Illness coverage
Employee Assistance Program
Bonus opportunities and business mileage stipends after promotion to Community Manager