City Council District 14 Community Aide/Administrative Assistant

Baltimore City•Cocoa, FL

7d•$15 - $30•Hybrid

About The Position

The Administrative Assistant is an integral member of the District 14 Council Office. The Administrative Assistant provides administrative support to Councilwoman Odette Ramos and staff including scheduling the Councilwoman’s calendar, ensuring that she is prepared for meetings and events, coordinating events, meetings, and working groups, and managing general administrative office functions. Other duties may be assigned. The Administrative Assistant will work up to 25 hours per week. The schedule can be somewhat flexible until rhythm and practice are established. This position is not eligible for benefits.

Requirements

Bachelors Degree or equivalent preferred.
Experience in administrative tasks such as scheduling
Excellent writing and communications skills
Extensive use of Google and Microsoft Office products.
At least two years of work experience.
Excellent customer service and communications manner
Problem solving and innovative thinking

Nice To Haves

Knowledge of Spanish preferred but not required

Responsibilities

Maintain the master calendar and schedule appointments for meetings, events, working groups, and conference calls
Consistently respond in courteous and congenial manner
Assist with event, meeting, and working group coordination
Prepare materials for meetings and events including drafting, formatting, reviewing the printed materials, correspondence, and memos
Attend meetings, working groups, and events with the Councilwoman as needed
Obtain supplies for the office
Manage and monitor office subscription services
Other administrative tasks as needed
Assist with special projects within the office, which could include research, problem solving for longer term solutions to neighborhood challenges, and more.
Assist with coordinating and staffing working groups created by the Councilwoman.
All District 14 staff assist with constituent services inquiries.