Communications Project Specialist

Western Digital • San Jose, CA

19d • $87,600 - $116,800 • Onsite

About The Position

As WD continues to strengthen its leadership in AI infrastructure, the Strategic Communications team plays an important role in connecting business priorities, leadership messages, employee engagement, and company narrative across the organization. The Communications Project Specialist helps bring order, visibility, and operational discipline to that work by supporting communications planning, project tracking, functional engagement, reporting, and team operations, while also providing targeted administrative support for core team needs.

Requirements

• 3-5+ years of experience in project coordination, communications operations, executive administration, or event planning.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Experience coordinating cross-functional initiatives and working with senior leaders.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft 365 tools, including Outlook, Teams, Excel, PowerPoint, and SharePoint.
• Curiosity and demonstrated ability to leverage AI-powered productivity tools to improve efficiency, organization, reporting, content development, and team operations.
• Strong attention to detail and ability to anticipate needs proactively.
• Experience tracking metrics, creating reports, and maintaining dashboards.

Responsibilities

• Maintain and manage the organization's integrated communications calendar, ensuring visibility and alignment across executive, employee, and corporate communications activities.
• Manage communication milestones, deadlines, launches, events, and leadership engagement opportunities to support successful execution of strategic communications initiatives.
• Identify scheduling conflicts and ensure communications activities are prioritized and sequenced appropriately.
• Support planning and project management across executive communications, employee communications, creative communications, and functional stakeholders for shared communications initiatives and campaigns.
• Track action items, deliverables, approvals, and deadlines across multiple projects and workstreams.
• Facilitate information flow and stakeholder alignment across the communications team, executive leaders, and partner organizations.
• Serve as a connective operational resource for the team, helping ensure work moves forward with clarity, accountability, and consistency.
• Support the planning and execution of communications and engagement activities within executive-led functions, including functional town halls, leadership forums, and key communications moments within supported organizations.
• Manage planning logistics, attendee communications, meeting materials, and follow-up activities in partnership with communications leads and functional stakeholders.
• Administer post-event surveys, consolidate feedback and insights, and track follow-up actions to support continuous improvement.
• Maintain dashboards and trackers that provide visibility into communications activities, channel performance, audience engagement, and upcoming priorities.
• Collect, organize, and analyze communications metrics across channels and programs.
• Prepare recurring reports that measure communications effectiveness and inform planning decisions.
• Track team goals, milestones, and key performance indicators.
• Support project planning, documentation, and status tracking for major communications initiatives.
• Manage team operating rhythms, including planning meetings, status updates, and key planning processes.
• Develop and maintain team processes, templates, trackers, dashboards and operational tools that improve visibility, accountability, and execution across the communications function.
• Maintain team knowledge resources, including SharePoint sites, content archives, templates, distribution lists, onboarding materials, and other shared resources to support team efficiency and continuity.
• Identify opportunities to apply AI and automation tools to communications workflows, helping the team operate more efficiently while improving visibility, coordination, and execution.
• Manage calendars for communications leadership, including scheduling meetings and resolving conflicts.
• Coordinate domestic and international travel arrangements.
• Process expense reports and reimbursement requests.
• Create and manage purchase orders, invoices, vendor payments, and budget tracking activities.
• Support meeting logistics, materials preparation, and other administrative tasks as needed.

Benefits

• paid vacation time
• paid sick leave
• medical/dental/vision insurance
• life, accident and disability insurance
• tax-advantaged flexible spending and health savings accounts
• employee assistance program
• other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
• tuition reimbursement
• transit
• the Applause Program
• employee stock purchase plan
• the WD Savings 401(k) Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed