Communications & Program Coordinator

University of Florida•Gainesville, FL

About The Position

The Communications & Program Coordinator plans and executes communications and marketing for PURC, manages sponsor relationships, and coordinates major center events and programs. The role oversees the center’s communications plan and marketing campaigns, evaluates their effectiveness, contributes to written and promotional materials, and leads communications and marketing efforts with PURC staff and students in collaboration with the PURC director. The coordinator serves as a liaison to approximately eight PURC sponsors and helps strengthen relationships with sponsors, stakeholders, and clients. The position manages the annual half-day Executive Committee Meeting and 1.5-day Annual Conference, including planning, agendas, speakers, registrations, vendors, logistics, and on-site coordination. The role also manages all aspects of the PURC Advanced International Practices Program, including participant applications and selection, communications, databases and reporting, evaluation, speakers, course calendars and materials, vendors, budgets, marketing, and on-site delivery. In addition, the coordinator may lead or manage other PURC events, projects, and initiatives, coordinating partners, materials, income and expenses, vendors, registration, and event delivery.

Requirements

Bachelor’s degree and two years of relevant experience; or an Associate’s degree and four years of relevant experience; or an equivalent combination of education and experience.
Ability to work well independently and as part of a team.

Nice To Haves

Engaging and client-focused approach.
Excellent oral and written communication skills.
Great attention to detail.
Ability to plan effectively and meet deadlines.
Practical experience building email campaigns and managing social media.
International experience or knowledge of other cultures.
Adaptability and flexibility.

Responsibilities

Manage PURC’s communications plan and recommend improvements, including email communications and A/B testing, physical mailers, printed promotional collateral, social media, and website posts.
Manage marketing efforts for existing and future initiatives, evaluate campaign effectiveness, and recommend improvements aligned with center goals.
Contribute to and draft engaging, informative, accurate, and attractive marketing materials and communications, including social media posts, letters, emails, one-pagers, and posters.
Lead PURC staff and students in communications and marketing efforts and collaborate with the PURC director.
Serve as liaison between the center director and approximately eight PURC sponsors; arrange online and in-person meetings and contribute to strategies for sponsor engagement and stakeholder relationships.
Coordinate the annual Executive Committee Meeting and Annual Conference, including planning meetings, agendas, action items, deadlines, and event timelines.
Invite conference speakers and coordinate their presentation materials, accommodation, travel, transportation, and reimbursements.
Manage and report conference registrations; coordinate and negotiate with conference vendors; and serve as on-site conference coordinator.
Manage all aspects of the PURC Advanced International Practices Program, including applications, participant selection, communications, registration, and participant databases.
Prepare reports and interpret applicant and participant data for team members, faculty, the associate director, and the director.
Evaluate training effectiveness against program goals and recommend improvements.
Coordinate project tasks with team members, OPS staff, and student assistants, including data entry, acceptance letters, invoicing, and adjunct or extracurricular services.
Manage program speakers and course calendars, including speaker communications, travel, honoraria, reimbursements, accommodations, deadlines, and training materials.
Schedule, organize, and run program meetings and ensure meeting decisions are carried out.
Manage program events, timelines, progress tracking, on-site staff schedules, session evaluation reports, and on-site participant and speaker needs.
Negotiate contracts and pricing with program vendors and market the program through brochures, email, websites, and other targeted campaigns.
Consult with Warrington College of Business instructional designers on teaching technologies.
Update program budgets and track program expenses.
Manage or lead other PURC events, projects, and initiatives as assigned, coordinating host institution representatives, project materials, speakers, researchers, travel, vendors, facilities, and attendee registration.
Create and update project income statements and track income and expenses for assigned activities.