Communications Assistant

International SOS • San Antonio, TX

8d

About The Position

International SOS Government Services seeks an entry-level Communications Assistant for its global Marketing and Communications Team. The role supports communications initiatives for the TRICARE Overseas Program (TOP) and other US-Government Services projects. The assistant helps prepare stakeholder education materials and internal and external communications, including fact sheets, process flows, branded giveaways, sponsorship materials, display advertising, e-blasts, employee newsletters, and written documents and reports. The position is suited to a recent college graduate or someone with 3–4 years of relevant work experience. Candidates should be effective in a fast-paced team environment with competing priorities and deadlines.

Requirements

• Bachelor’s degree or higher in English, Communications, International Business, or Marketing, or 3–4 years of relevant professional experience in lieu of a degree.
• Proficiency in Microsoft Word, Excel, PowerPoint, Visio, and Outlook, and ability to learn other programs as needed.
• Strong verbal and written communication skills.
• Excellent organizational, project management, and administrative skills, with meticulous attention to detail.
• Ability to maintain high standards for quality and productivity and work systematically with orderly work habits.
• Excellent interpersonal skills and ability to follow through across functions and departments.
• Comfort working independently and taking direction from multiple team members.
• Ability to work effectively in a fast-paced team environment with competing priorities and deadlines.
• Authorization to work in the country of employment without current or future employment-based visa sponsorship.

Nice To Haves

• Experience with Adobe Creative Suite, such as InDesign, Photoshop, and Illustrator, or other design tools.
• Familiarity with or interest in Military, Government, Health Care, and/or International Business.

Responsibilities

• Assist with the creation of internal- and external-facing communications projects, from concept design through content development, including newsletters, process flows, fact sheets, case studies, display ads, presentations, and briefings for beneficiary, provider, and government stakeholder education.
• Coordinate updates to TRICARE-Overseas.com with an outside IT vendor.
• Manage marketing inventory and giveaway items, including vendor coordination, researching items, preparing branded artwork files, ordering products, handling purchase requests and purchase orders, mailing items to international offices, and maintaining organized inventory records in the PMO.
• Coordinate purchase requests for US-Government Services/TOP as needed.
• Produce cross-regional case studies as needed, including preparing initial copy and design.
• Produce Regional Employee Newsletters, including gathering and drafting content and designing layouts; highlight team members, stories, and events across Latin America, Eurasia, and the Pacific; propose and track the editorial calendar and suggest storylines.
• Support US-Government Services’ sponsorships and participation in in-person and virtual tradeshows and conferences, as well as internal and external CSR events and initiatives; lead design of ads, displays, signage, and related materials.
• Support the preparation and production of educational webinars, including promotional materials and support during live sessions.
• Organize and administer education and communications materials on a centralized SharePoint site and assist with the TOP Communications Request/Ticketing System.
• Assist with the design, layout, and formatting of CDRLs, SOPs, and other contract-required documents and reports.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level