Communicable Disease Operations Specialist

State of North Carolina•Durham, NC

7d•$39,244 - $66,120•Hybrid

About The Position

The Communicable Disease Operations Specialist position provides administrative and operational support within the Communicable Disease Branch of the Division of Public Health. The role manages business functions such as vendor setup, payment processing, travel coordination, and fixed asset inventory to ensure compliance with state and departmental policies. It serves as a liaison between internal teams and external partners to facilitate accurate documentation and timely delivery of goods and services. This position requires strong organizational skills to maintain records, track assets, and support special projects related to grants and contracts. Work is performed under general supervision with responsibility for ensuring efficient and compliant administrative operations.

Requirements

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience OR An equivalent combination of education and experience.

Nice To Haves

Demonstrated experience using the North Carolina Financial System (NCFS) to set up vendors and process payments in compliance with OSC and DPH policies.
Proficient in managing fixed asset inventories, including tagging, database maintenance, and surplus documentation for multi-location programs.
Skilled in coordinating travel authorizations and reimbursement processes for staff, ensuring adherence to state and departmental procedures.
Experienced in processing supplier documentation for contract staff, including W-9 forms and direct deposit setup, with high accuracy and attention to detail.
Advanced proficiency in Microsoft Excel for tracking orders, maintaining financial records, and generating reports to support operational decision-making.

Responsibilities

Manage vendor setup in the North Carolina Financial System (NCFS) in accordance with Office of State Controller (OSC) policies.
Process and submit documentation for vendor payments following DPH and OSC guidelines.
Coordinate and track travel authorizations and reimbursement requests for communicable disease staff.
Receive, process, and maintain supplier forms for new contract staff, ensuring accuracy of payment and direct deposit information.
Track and verify delivery of goods and services, maintaining accurate order and receipt records.
Process and submit Fixed Asset Input Forms to obtain asset tags for branch programs.
Maintain and update the fixed asset database, including surplus items and certificates of destruction or transfer.
Assist with annual fixed asset inventory for all branch locations, collaborating with internal and external stakeholders.
Support special projects related to grants and contracts, ensuring compliance with applicable policies.
Coordinate operational tasks such as mail processing and Epi On-Call coverage as scheduled.