Commercial Sales Coordinator

GEA Group•Janesville, WI

1d•$24 - $30

About The Position

The Commercial Sales Coordinator supports the external sales team in Canada by entering and maintaining sales orders and communicating order status to customers. The role manages the sales order process from receipt of customer purchase orders through project closure, maintains accurate data in SAP-PEM, prepares customer invoices, monitors invoice backlogs, and supports financial closing activities. It coordinates with suppliers, external factories, project managers, finance, and other internal teams to support timely delivery, accurate order confirmations, and effective customer communication. The coordinator also maintains shipment schedules and sales records and contributes to continuous improvement efforts.

Requirements

Bachelor’s or Associate’s degree.
A positive attitude, strong work ethic, and strong customer service orientation.
Willingness to learn.
Proficiency in SAP, Microsoft Office—especially Access and Excel—and MRP systems is highly desirable.
Strong attention to detail, organization, and time-management skills are preferred.
Ability to read and understand commercial terms in contracts and purchase orders is preferred.

Nice To Haves

Proficiency in SAP.
Proficiency in Microsoft Office, especially Access and Excel.
Proficiency in MRP systems.
Strong attention to detail, organization, and time-management skills.
Ability to read and understand commercial terms in contracts and purchase orders.

Responsibilities

Create and manage sales orders from receipt of customer purchase orders through project closure.
Enter accurate data in SAP-PEM and maintain customer and account data throughout new machine project lifecycles.
Generate reports from relevant databases as requested.
Prepare and issue customer invoices based on project milestones and contractual terms.
Monitor and maintain the project invoice backlog in collaboration with project managers and other commercial coordinators.
Support month-end and quarter-end financial closing activities related to revenue and billing.
Coordinate with suppliers, external factories, and internal teams to support timely product delivery, accurate order confirmations, and efficient customer communication.
Assist Project and Finance Management with commercial insights and current financial data.
Use SAP and Excel to maintain shipment schedules and sales records.
Support and/or lead continuous improvement goals within the department and company.
Communicate order status to customers.