Commercial Coordinator
About The Position
Pritchard Industries is seeking a Commercial Coordinator to oversee the administrative and operational backbone of the Commercial team. The role supports consistency, accountability, and follow-through across core commercial processes, including CRM administration, data management, contract administration, renewal tracking, portal management, deal execution, and proposal development. The Commercial Coordinator manages day-to-day commercial administration, maintains CRM and contract records, tracks renewals, manages bid and RFP portal access, coordinates FOIA requests and QBR materials, and provides Deal Desk and proposal support. The role is evaluated on CRM data quality and timeliness, contract renewal tracking, portal compliance, and proposal support turnaround. Key deliverables include accurate CRM and opportunity records, contract and renewal tracking reports, portal access logs, executive and operational reports, and proposal and Deal Desk documentation.
Responsibilities
- Own day-to-day administrative operations for the Commercial team.
- Organize, document, and execute consistent processes.
- Manage travel calendars and distribute regular team updates.
- Support administration of Microsoft Dynamics 365 and related commercial systems.
- Enter, update, maintain, and audit account, contact, opportunity, activity, and pipeline records to ensure data integrity and compliance with CRM standards and naming conventions.
- Generate and distribute CRM reports, dashboards, and performance metrics.
- Maintain a repository of client contracts, amendments, and service agreements.
- Track contract expiration dates, notice periods, and renewal opportunities; coordinate renewal activities with Sales, Operations, Legal, and Finance.
- Monitor bid portals and procurement websites for rebids and solicitations.
- Manage portal registrations, user access, profiles, company information, RFP logins, usernames, passwords, and permissions.
- Maintain a centralized log of bid sites, registrations, and renewal requirements.
- Monitor website inquiries and forward them to appropriate internal parties for follow-up.
- Coordinate the full FOIA lifecycle, track submissions and status updates, maintain organized records, and ensure timely follow-up.
- Coordinate QBR scheduling and production of materials; validate data accuracy and executive-ready reporting.
- Support Deal Desk activities and opportunity tracking.
- Audit evergreen materials for accuracy.
- Support proposals, RFIs, supplier questionnaires, and forms as needed.
Benefits
- Full-time schedule, Monday through Friday, 8:00 a.m. to 5:00 p.m.
- Paid holidays and vacation time
- Health Benefits Package
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
