Commercial Property Lease Administrator

MidFirst Bank • Oklahoma City, OK

10h • Onsite

About The Position

The Commercial Property Lease Administrator is responsible for overseeing the day-to-day operations of commercial properties, ensuring they run smoothly and remain profitable. This includes overseeing financial aspects like rent invoicing, collections, calculating operating expenses, and overall budgeting as well as managing tenant relations and tracking maintenance and repairs. They also ensure proper compliance with all relevant regulations and maintain positive relationships with tenants and vendors as well as oversee the entire lifecycle of leasing agreements, ensuring accuracy, compliance, and efficiency.

Requirements

• A minimum of 2 years of relevant experience in commercial lease administration, commercial property management, or commercial real estate
• A bachelor’s degree in business, finance, real estate or related field.
• Strong diligence to provide a meticulous approach to review and manage leases and property documents to ensure completeness.
• Possess experience managing commercial properties and leases!
• Professional written and verbal communication to effectively communicate lease and contract terms and facilitate the negotiation of favorable outcomes.
• Outstanding organizational and time management skills to track over a hundred leases and oversee multiple properties with third party tenants.

Nice To Haves

• Familiarity with using Yardi lease tracking and property management tools and other relevant software such as Microsoft Excel for tracking payments and budgets.
• Previous lease audit or commercial lease management experience.

Responsibilities

• Oversee the entire lease lifecycle (for both MidFirst as tenant and MidFirst as landlord), from creation and execution to renewals and terminations.
• Review and maintain accurate records including a lease tracking database of all lease-related documents, including amendments, addendums, and correspondence.
• Receive, allocate, and track third-party rent payments by tenants due to the Bank. Facilitate required payments for leased space in Bank as tenant locations include tracking rent increases, operating expense reconciliations, and other occupancy costs.
• Serve as a point of contact for tenants, property managers, and other stakeholders on lease-related issues.
• Generate regular reports on lease status, performance, and key dates.
• Handle tenant relations including addressing complaints and ensuring a positive tenant experience.
• Work with the Facilities Department to track cost and scheduling of maintenance and repairs.
• Manage budgets, collect rent, process payments, and provide financial reports to property owners.
• Assist with ensuring contractors and service providers are properly vetted for all leased locations and oversee vendor performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level