Commercial Project & Sales Operations Coordinator
About The Position
Design Environments is seeking a highly organized, detail-oriented, and proactive Commercial Project & Sales Operations Coordinator to support its growing Commercial Division. The role is a liaison between Business Development, Design, Operations, Purchasing, Accounting, and Installation, helping projects move from initial opportunity through completion. The coordinator manages project quotes, contracts, pricing, project data, booking and pipeline reports, approvals, deposits, documentation, and invoicing support. The role also coordinates across teams throughout the project lifecycle, serves as a primary contact for contract questions and client communication, supports pipeline meetings and process improvements, and provides system administration support.
Requirements
- 3–5+ years of experience in project coordination, sales support, account management, customer service, or a related role.
- Proficiency with Microsoft 365 applications.
- Experience using HubSpot CRM or similar customer relationship management systems.
- Strong organization, communication, and problem-solving skills.
Nice To Haves
- Experience within the contract furniture, multifamily, hospitality, model home, commercial interiors, or construction industries.
- Familiarity with project quoting, specifications, bidding processes, purchasing contracts, and order management.
- Accounting, billing, invoicing, or financial administration experience.
- Experience with Fohlio, NetSuite, or similar ERP/project management platforms.
- Associate or bachelor’s degree in business, Sales, Marketing, Design, Construction Management, or a related field, or equivalent professional experience.
Responsibilities
- Own and execute project quoting, including LOAs, design fee proposals, estimated FF&E budgets, purchasing contracts, and line-item estimates.
- Prepare, revise, and distribute client-facing contracts and agreements.
- Maintain project pricing, freight, warehouse, travel costs, and project margins.
- Manage project setup and data across HubSpot, Monday.com, Fohlio, NetSuite, and internal systems.
- Maintain booking reports, design fee trackers, pipeline reporting, and sales analytics.
- Coordinate approvals, deposits, documentation, invoicing support, and project initiation activities.
- Partner with Design, Purchasing, Operations, Installation, and Accounting teams throughout the project lifecycle.
- Serve as a primary point of contact for contract questions, revisions, and client communication.
- Support commercial pipeline meetings, project reporting, and operational process improvements.
- Provide system administration support, including project creation, user management, and data integrity.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
