Operations - Project Coordinator

Ontivity•Salt Lake City, UT

17h•$20 - $25•Onsite

About The Position

The Project Coordinator supports assigned projects by assisting with correspondence and administrative tasks, tracking project deliverables and deadlines, and providing regular reports that highlight variances. This is a safety-sensitive, full-time position that works primarily indoors in a professional office atmosphere, with minimal travel. The typical schedule is Monday through Friday, 7:00 a.m. to 5:00 p.m., with some overtime requirements. The coordinator maintains accurate project and program status in tracking systems, including third-party management systems; obtains required permits and licenses; tracks contracts, purchase orders, and submittals; and completes project close-out manuals. The role works with Project Managers and Accounting to support timely invoicing, provides status updates, identifies and helps remove barriers, and escalates issues to management before they reach critical status. The coordinator also prepares correspondence, supports meetings, maintains complete project files, produces ad hoc reports, issues vendor purchase orders as needed, and provides office-management and other administrative support. Candidates must have a high school diploma or GED, a valid driver’s license, strong Microsoft Office and computer skills, and excellent communication, organization, time-management, and office-management skills. Experience in wireless, telecommunications, construction, or public utility is preferred. The position requires passing pre-employment background and drug/alcohol screening and participating in a random testing program.

Requirements

High school diploma or GED.
Valid driver’s license.
Proficiency in Microsoft Office products and advanced computer skills.
Excellent time-management, organization, and office-management skills.
Detail-oriented.
Ability to communicate effectively in person, by phone, and by email with team members and clients.
Ability to work as a valued team member and independently as required.
Ability to read, comprehend, and carry out instructions.
Self-motivated, willing to learn, and able to maintain a positive attitude in work-related settings.
Ability to meet the physical demands of standing, walking, sitting, using hands to finger, handle, or feel objects, tools, or controls, and reaching with hands and arms.
Ability to occasionally lift or move up to 25 pounds and frequently lift or move up to 10 pounds.
Ability to pass pre-employment background and drug/alcohol screening and participate in random testing.

Nice To Haves

Three to five years of experience in wireless, telecommunications, construction, or public utility.

Responsibilities

Put safety first and production second.
Maintain accurate project and program status in tracking systems, including third-party management systems.
Administratively obtain permits and licenses required for each project.
Work with the Project Manager and Accounting team to ensure projects are invoiced in a timely manner.
Identify and work to remove barriers to successful project completion.
Provide timely project status updates to Project Managers.
Track contracts, purchase orders, and submittals, and complete project close-out manuals.
Create and distribute relevant internal and external correspondence.
Assist with administrative preparation for meetings.
Communicate issues to management before they reach critical status.
Develop, maintain, and monitor accurate and complete project and program files.
Provide ad hoc reports as requested.
Provide additional administrative support as required.
Issue vendor purchase orders as needed.
Support obtaining permits for site work.
Perform office-management functions, including ordering, package shipment, event coordination, office vendor coordination, and payments for services such as garbage, utilities, and coffee.
Perform other duties as assigned.