Commercial Loan Document Specialist

Wilson Bank & Trust • Lebanon, TN

110d

About The Position

The Commercial Loan Document Specialist II prepares commercial loan documentation, coordinates with third-party vendors for appraisals, flood certifications, and title searches, and facilitates funding of loan proceeds. The role maintains communication with internal teams, processors, and vendors to ensure accurate and timely delivery of required documentation, and verifies compliance with internal procedures, banking regulations, and audit standards. The position reports to the Commercial Loan Development Manager and provides service and support while demonstrating the company’s values and supporting its mission.

The role is based in Lebanon, Tennessee. It involves coordinating loan documentation and funding, addressing discrepancies before closing, and supporting process improvements and special projects. The specialist also cross-trains with members of Commercial Loan Development and maintains professional and technical knowledge through training and professional development activities.

Requirements

• High school diploma or GED.
• At least 3 years of experience in commercial lending, including loan processing, documentation, and funding.
• Knowledge of compliance requirements related to commercial lending.
• Knowledge of loan documentation requirements, lien perfection, and collateral verification.
• Experience using third-party vendors such as appraisers, title companies, and flood certification providers.
• Strong understanding of commercial loan structures and funding protocols.
• Proficiency in Microsoft Office and loan processing systems.
• Experience with Windows-based file management, including saving and moving files.
• Attention to detail, critical-thinking, and problem-solving skills.
• High standards of integrity, honesty, professionalism, and work ethic; commitment to service excellence.
• Ability to work independently with strong organization and follow-through.
• Flexible and efficient time management, with the ability to prioritize workload and meet deadlines in a fast-paced environment.
• Ability and willingness to work with purpose and urgency.
• Self-motivated, positive, and enthusiastic; able to support a team and exceed expectations.
• Ability to maintain confidentiality and discretion.
• Ability to interact with customers and employees in a friendly and professional manner and collaborate effectively to achieve business objectives.
• Willingness to grow and be challenged.

Nice To Haves

• Experience with C&I or construction lending documentation.

Responsibilities

• Prepare loan documentation and coordinate with third-party vendors to order and track appraisals, flood certifications, and title searches.
• Communicate with internal teams, processors, and vendors to ensure the timely delivery and accuracy of required documentation.
• Verify loan documentation complies with credit approval, internal procedures, and regulatory requirements.
• Confirm pre-funding requirements are satisfied before loan closing.
• Identify and address documentation or funding discrepancies before closing.
• Facilitate funding management, including disbursement instructions, wire transfers, and post-funding documentation.
• Categorize and file documents electronically.
• Review vendor reports and certificates for completeness and alignment with loan policy.
• Identify and assist with implementing process improvements to enhance departmental accuracy and efficiency.
• Assist with special projects and cross-train with Commercial Loan Development team members.
• Maintain professional and technical knowledge through educational workshops, professional publications, personal networks, and professional associations.
• Comply with applicable federal banking regulations and laws, including consumer protection and Bank Secrecy Act/Anti-Money Laundering requirements.
• Attend training as requested and perform other duties as assigned.
• Participate in outside community activities as required and work extended hours as needed.

Benefits

• Generous ATO, personal days, and sick time.
• Option to combine accrued time with short-term disability for 100% pay.
• Employee Assistance Program.
• Employee Care Fund.
• Peer-nominated award ceremonies and an interactive digital rewards platform.
• Employee Stock Purchase program.
• Mentorships, workshops, banking schools, and certifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED